Delegate Management – Comms & Logs role
Start Date: October 2026
Duration: Ongoing
Location: Remote, based in UK
Our client Google Events & Experiences are looking for contractors to work on an ad-hoc basis.
This role is responsible for the end-to-end management of guest communications, logistics, and digital registration for high-profile EMEA events.
The ideal candidate combines strategic invitation planning and event expertise with strong technical skills in registration systems, event websites, and AI-driven workflow optimization.
Core Responsibilities
Collaborate closely with the Executive Engagement team to build and manage delegate management strategy for EMEA Events & Experiences delegate management team.
Integrate AI workflows across all areas to optimise project efficiency.
Build and manage event websites and registration forms using internal proprietary registration and content management platforms.
Partner with the Internal Tools Team to develop and enhance themes for internal proprietary event websites.
Work with internal teams (production, editorial, creative), and external agencies on website design, and asset creation and sharing.
Manage registration processes including entering/modifying registration data, producing reports and registration lists.
Manage and execute event marketing or invitation strategy.
Manage onsite strategy for registration check-in stations, badge printing and distribution of event materials.
Management of onsite registration staff – creating processes and documents for a smooth process onsite.
Partner with external travel and transportation agencies to support scope of work across events.
Manage internal and external communication plans, including managing all teams involved, and ensuring timelines are kept.
Coordinate with event manager/marketing/exec engagement team to create Post Event Report
Source and manage relationships with all 3rd party registration vendors including travel, hotel and technology partners.
Daily management of guest invites email alias including ad-hoc requests, numbers tracking, email changes and additional invites.
Drafting, scripting and management of all guest communications (and event inbox / alias) including booking processes, room allocations and email aliases – ensuring this is captured in data / RSVP (internal tool).
Ability to track data, generate reports, and potentially analyze event outcomes.
Integrate any legal requirements as part of registration process (eg. activity disclaimers) working with internal teams.
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