Administration Assistant

JOB DESCRIPTION: ADMINISTRATIVE ASSISTANT (SUPPORT SERVICES)

Job Details

• Job Title: School Support Services Administration Assistant
• Terms and Conditions: Term Time. Annual leave – Holidays may only be taken during school holidays
• Hours: 34.33 a week
• Location: St Oswald’s Worleston
• Salary: £25,167.80 to £26,378.69 Full Time Equivalent
• Reports to: Head Teacher
• Supervisory responsibility: NA

Job Summary

• To support the ethos and tone of a welcoming Christian school.
• To support the work of the school office under the direction of the Headteacher & Operations Lead.
• To provide administrative support to school for volunteers, enrichment, educational visits and online services.

Principal Accountabilities

• Provide ‘Front of House’ assistance to parents, community and professionals
• Provide administration for online services (Website, parents evening booking, online forms)
• Provide administration for registration and attendance.
• Provide administration for all enrichment clubs and providers.
• Provide administration for music provision.
• Provide administration for educational trips and visits.

Job Content / Key Duties

Main duties and responsibilities are indicated here. Other duties of and appropriate level and nature will also be required:

• Provide positive ‘Front of House’ experience for parents, community and professionals by giving a professional, positive welcome in person and by telephone to all visitors and parents.
• Receive visitors to the school and arrange for the provision of refreshments as required.
• Support the display and maintenance of appropriate material, leaflets, posters in the front entrance for visitors, parents and contractors.
• Provide administrative support for new school starters and in‑year admissions, including ordering of uniforms.
• Support the display and maintain appropriate material in the three permanent noticeboards and temporary signs.
• Support the Office Manager in electronic communication with parents and community, incl. emails, website updates and the weekly newsletter.
• Provide administration for online services.
• Support the administration of the Compass by completing daily registers and absence reports.
• Support the administration of the school’s website.
• Support the administration of the Parents Evening Booking System.
• Support the administration of school money for school meals, organising refunds, credits and chasing debts.
• Update the school online calendar.
• Provide administration for registration and attendance.
• Collate and record daily attendance marks.
• Liaise with parents when children are absent from school and record absence codes.
• Identify poor attendance and share information with senior leaders.
• Provide administration for all enrichment and clubs.
• On behalf of the headteacher, correspond with providers, make arrangements and timetables as directed.
• Book rooms and spaces to be used by providers.
• Collate registers and track payments and finances.
• Liaise with parents and carers regarding bookings, attendance at clubs and payments.
• Provide administration for music provision.
• On behalf of the headteacher, correspond with professionals, make arrangements and bookings as directed.
• Liaise with providers to provide administration support for concerts and events.
• Ensure musical instruments are coded and allocated to individual children. Maintain this register.
• Provide administration for educational trips and visits.
• On behalf of the teachers, correspond with venues and transport companies, make arrangements and bookings as directed.
• Provide administration duties for filing and collecting risk assessments.
• Provide communications to parents/carers in relation to trips and visits permissions and monies collection.
• Undertake any other role, as requested by the Headteacher or line manager, commensurate with this role and grade.

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