Executive Assistant and Senior Administrator

About the Opportunity

Ever wanted to work in an institution that is home to one of the world’s great collections of cultural treasures and research materials? Spanning thousands of years of human thought and discovery, Cambridge University Libraries and Archives house unique treasures and research materials made up of nearly ten million books, maps, manuscripts, photographs and priceless objects.

Responsibilities

• Act as secretary to committees and meetings, organise meetings, prepare agenda and write minutes, assist with drafting documents such as reports and papers on various issues, give advice on matters of policy and procedures as required.
• Organise VIP visits and events such as meetings and seminars, and provide administrative support including the preparation of documents and responding to enquiries.
• Provide administrative and EA support to senior staff including diary management, manage daily incoming information, circulate and respond to information, make potentially complicated travel arrangements, coordinate induction programmes for new staff, handle expense claims, coordinate staff briefings and manage administrative projects.
• Provide resilience and cover to the Executive Assistant and Administrator in the team if needed.

What We Are Looking For

• Experienced Executive Assistant or Senior Administrator used to working in a matrix environment with multiple people and teams in a multifunctional administrative role.
• Experience of managing the time of others and supporting senior leaders to maximise their time.
• Strong working knowledge of Microsoft Office package (Word, Excel, Teams, Outlook) with strong accuracy and attention to detail.
• Excellent organisational skills with the ability to manage their time effectively, prioritising a diverse and changing workload.
• Excellent communication and interpersonal skills.

Benefits

• Flexible working conditions. Hybrid working can be discussed, but there is an expectation that this role is largely on site.
• Generous annual leave allowance of 36 days.
• Exceptional parental leave (including maternity, paternity, co‑parent, adoption and shared parental leave).
• Discounts on major retailers.
• Professional development opportunities such as apprenticeships and access to a variety of training courses.

Equal Opportunity

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society. The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

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