Position Overview
To support the Estates Assurance, Compliance & Asbestos Manager in ensuring the Trust meets its statutory duties under the Control of Asbestos Regulations 2012 (CAR 2012), HTMs, ACOPs, CQC requirements, and other relevant legislation. The postholder will assist in maintaining compliance systems, updating records, supporting audits, and coordinating remedial actions across Estates & Facilities functions. The role provides operational and administrative support for asbestos management, water safety compliance, statutory documentation, asset data capture, and quality assurance processes. The postholder will help maintain the CAFM system, assist with RAMS preparation, and support the development of policies, procedures, and compliance reporting. This is a key supporting role within the Estates Management Team requiring strong organisational skills, attention to detail, and the ability to communicate effectively with colleagues, contractors, and senior managers.
Responsibilities
- Assist in maintaining compliance systems and updating records.
- Support audits and coordinate remedial actions across Estates & Facilities.
- Help maintain the CAFM system and assist with RAMS preparation.
- Assist in the development and review of compliance-related policies, procedures, and emergency plans.
- Support the auditing of Estates evidence and documentation to ensure compliance with HTMs, HBNs, CQC, BSEN standards, and statutory requirements.
- Maintain organised records of statutory certificates, insurance documents and compliance evidence.
- Assist with statutory returns, including ERIC and PAM, by gathering data and preparing draft submissions.
- Support the monitoring and tracking of remedial actions, ensuring updates are logged and escalated where required.
- Help interrogate compliance data, identify trends, and prepare summary reports for senior managers.
Education & Qualifications
- Educated to Level 3 (A‑Level, BTEC, or equivalent) in a technical, engineering, or compliance-related field and/or equivalent experience.
- IOSH Working Safely or equivalent health & safety training.
- NEBOSH General Certificate or equivalent.
- Training in water safety / Legionella awareness.
- CAFM system training or certification.
- Project management or data analysis training.
Key Competencies
- Excellent administration skills.
- Good commercial understanding to support the business in achieving cost‑effective PPM performance levels.
- Competent in data management, reporting, and use of CAFM systems.
- Commitment to health & safety, statutory compliance, and quality assurance.
- Strong communication skills, both written and verbal, with the ability to liaise confidently with staff, contractors, and managers.
- Competent IT skills, including Microsoft Excel, Word, and data entry systems.
- Ability to analyse information and contribute to reports or dashboards.
- Ability to read and understand technical drawings.
- Experience preparing or reviewing RAMS.
- Good understanding of PPM (planned preventative maintenance) related to property and building services.
- Knowledge of change control procedures to ensure PPM plans comply with legislation and nominated business standards.
- Basic understanding of statutory compliance within Estates & Facilities functions.
- Understanding of health & safety legislation including COSHH, RIDDOR, and risk assessment principles.
- Awareness of HTMs/HBNs and their role in healthcare estates compliance.
- Familiarisation with SFG20 maintenance standards & HTMs.
- Knowledge of water safety management (Legionella control).
- Understanding of CAFM systems and asset data structures.
- Awareness of ERIC, PAM, or other NHS reporting frameworks.
- Understanding of construction drawings, technical specifications, or building services.
Experience
- Experience working within Estates, Facilities, Construction, Compliance, or a technical services environment.
- Experience maintaining records, databases, or compliance documentation.
- Experience coordinating contractors, surveys, or technical inspections.
- Experience producing reports, summaries, or technical documentation.
- Experience of the coordination of all maintenance in relation to building services including building fabric and structure using internal and external resources.
- Previous experience working with CAFM systems.
- Experience with asset management or Planned Preventative Maintenance (PPM) systems.
- Previous experience with FSI or MRI CAFM systems would be beneficial but not mandatory.
- Experience working in a healthcare environment or other highly regulated sector.
- Experience supporting statutory compliance activities (asbestos, water safety, fire safety, etc.).
- Experience assisting with audits or quality assurance processes.
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