Employer University Hospitals Bristol and Weston NHS Foundation Trust Employer type NHS Site Weston General Hospital Town Weston Super Mare Salary £25,272 pa Salary period Yearly Closing 09/07/2026 23:59
Band 2
North Bristol NHS Trust (NBT) and University of Bristol and Weston Hospital Trust (UHBW) are working towards merging as one organisation from summer 2026. This will not affect staff applying for positions directly with UHBW. As an organisation we recognise the value of a healthy work‑life balance. When applying, speak to us about how we might be able to accommodate flexible working, so your work life fits around your home life. We particularly welcome applications from Black, Asian and minority ethnic candidates as they are under‑represented within the Trust.
Job overview
Opportunities have arisen in the Medical Record Departments at University Hospital Bristol and Weston NHS Trust. We are currently looking to recruit staff to work in both Bristol and Weston so please indicate which site you are interested in. We are looking for motivated, enthusiastic and reliable individuals to join our busy medical records department. The hours of work are Monday to Friday between 0700 and 1700, and negotiable with the successful applicant.
This Job is not entirely desk based and is quite physical, as the position requires you to be adaptable as the role encompasses various tasks that are physically demanding, including handling large volumes of patient medical records as well as retrieving and delivering patient casenotes across the Trust. Previous clerical experience and knowledge of filing systems is not essential as full training of the system will be given.
Your application should detail how you are an organised team player who can also work independently. This role requires you to self‑manage in a team environment and work to daily deadlines. This is a demanding and physical but rewarding role offering a vital service to the Trust. If you think you fit this role we look forward to your application.
Main duties of the job
To ensure the patient notes are available where they are needed to support patient care. The post holder will be responsible for retrieving case notes, which may be stored in the library or other locations within the hospital/trust. Collating, organising, scanning and quality checking case notes in readiness for future outpatient attendances and inpatient stays. The images will then form part of the patients Electronic Patient Record.
Working for our organisation
The Bristol NHS Foundation Trust will bring together North Bristol NHS Trust and University Hospitals Bristol and Weston NHS Foundation Trust to enable closer collaboration and improved outcomes for patients across the region. Through a shared vision and joint clinical and digital strategies, the organisation is working towards more integrated, efficient and patient‑centred services. Digital transformation is a critical enabler of this ambition, supporting large‑scale service change, clinical pathway redesign and improved operational performance across the Group. You will work at the forefront of strategic decision‑making and investment planning, ensuring that digital programmes deliver meaningful, measurable benefits for patients, staff and the wider health system. This is an opportunity to play a leading role in shaping how digital transformation is delivered across a major NHS Trust.
Detailed job description and main responsibilities
For more detailed job description, main responsibilities, and person specification, please refer to the job description document attached to this vacancy.
Person specification
Knowledge and Experience
- Proven team worker
- Knowledge of bespoke computer systems
- Basic keyboard skills
- Knowledge of filing systems
- Working in a busy environment
Skills and Abilities
- Excellent attention to detail
- Excellent customer service skills for both internal and external
- Computer literate and excellent keyboard skills
- Ability to communicate throughout the Trust using a variety of media i.e. telephone and email as well as face to face
Qualifications and Training
- Good standard of general education with particular strengths in English Language
We hope that you will decide to join us and become part of this exciting journey, helping us to shape our future together.
- As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them.
- The Trust is committed to investing in and caring for all our staff. We will support you in maintaining and improving your health and wellbeing, as well as your career development through management and training support – developing exceptional people for exceptional careers.
- UHBW is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults.
To comply with Part 7 of the Immigration Act 2016 all applicants must be able to speak fluent English to an appropriate standard which will be assessed at interview.
If you require sponsorship for a visa to work in the UK, please check to ensure you are eligible under the UKVI points based system.
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