Ysgol Maes Garmon – Administrative Assistant Apprenticeship Mold, Flintshire, CH7 1JB

Organisation

• Work at reception, greeting visitors, answering enquiries by phone and face‑to‑face, and signing visitors in.
• Assist with pupil welfare duties, including caring for sick pupils and liaising with parents/staff.
• Support arrangements for school trips, events, etc.

Administration

• Provide general clerical support, e.g. photocopying, filing, completing standard forms, responding to general correspondence.
• Maintain manual and computerised records/information management systems.
• Produce lists/information/data as required, e.g. pupil data.
• Undertake typing, word processing, and other IT-related tasks.
• Take notes at meetings.
• Sort and distribute incoming mail; prepare outgoing mail.
• Carry out administrative procedures.
• Maintain and collate pupil reports.
• Undertake routine administration relating to school lettings and use of school premises.

Resources

• Operate relevant ICT equipment/software (e.g. Word, Excel, databases, spreadsheets, internet).
• Organise stock and supplies, catalogueuing and distributing as required.
• Provide general advice and guidance to staff, pupils and others.
• Undertake routine financial administration, e.g. processing orders.

Responsibilities

• Be aware of and comply with policies and procedures relating to safeguarding, health and safety, security, confidentiality and data protection; report any concerns to the appropriate person.
• Be aware of and support equality and diversity, ensuring equal opportunities for all.

Job Requirements

• Effective use of ICT packages.
• Ability to use relevant equipment/resources.
• Good typing skills.
• Understanding of relevant policies/codes of practice and awareness of relevant legislation.
• Ability to relate well to both children and adults.
• Ability to work effectively as part of a team, with an understanding of the roles and responsibilities of school staff and your own role within this.

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