A busy family residing on the Upper East Side, New York City, with a second home in Southampton, NY (primarily used in the summer months), is seeking a highly organised and dedicated Personal Assistant. The candidate must hold a US passport or a Green Card and will be responsible for overseeing household operations across both properties, managing staff, and handling a wide range of personal assistant duties to ensure seamless day‑to‑day functioning. This hands‑on, high‑energy role requires proactivity, strong multitasking abilities, discretion, and the ability to thrive in a dynamic environment.
Responsibilities
Household Management:
- Oversee day‑to‑day operations of both the Upper East Side residence and the Southampton home
- Manage household staff, including housekeepers, nannies, and outside vendors
- Create and maintain staff schedules, ensuring proper coverage at all times
- Liaise with service providers, contractors, and vendors for maintenance and repairs
- Ensure all household supplies are well‑stocked, including groceries, cleaning supplies, and toiletries
Personal Assistant:
- Manage household budgets and track expenses; assist with home‑related bill payments, staff payroll, and other financial matters
- Handle correspondence and phone calls, including sorting mail and responding to inquiries
- Maintain the household email account on a daily basis
- Organise and maintain family records, files, and documents (including photos)
- Coordinate family schedules; liaise with administrative assistants for both working parents, organise school activities, and occasionally assist with family travel arrangements
- Handle personal errands such as shopping, gift purchasing, and returns
- Help coordinate events, including social gatherings, dinners, and children’s birthday parties
- Maintain household inventories and manage reordering processes
Requirements
- US passport or Green Card
- Significant experience as a Personal Assistant, House Manager, or equivalent role in a private household
- Strong problem‑solving skills with the ability to manage multiple priorities and remain calm under pressure
- Proficiency with technology, including scheduling software, email, and household management apps
- Trustworthy, discreet, and respectful of family privacy; NDA to be signed accordingly
- Flexibility to travel between the Upper East Side and Southampton homes and adapt to occasional schedule changes
- Familiarity with managing household staff and vendors
- Valid driver’s license and ability to commute between locations
- Basic knowledge of smart home systems and technologies
- High‑energy and proactive attitude
- Strong verbal and written communication skills
- Long‑term commitment required
Working Hours & Compensation
Monday–Friday, 9:00 AM–5:00 PM or 10:00 AM–6:00 PM (in‑person). On‑call availability required for evenings and weekends as needed. Flexibility to travel to the Southampton home during the summer months.
Salary Offered: Competitive salary commensurate with experience. Benefits: Benefits package/reimbursement; PTO. Accommodation: N/A.
Start Date
ASAP
#J-18808-Ljbffr…