Project Coordinator – Marine Coordination

OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions – topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently. We are currently seeking a Project Coordinator – Marine Coordination to join our Topside Division.

Location

• Portsmouth/Lowestoft/Grimsby, United Kingdom.

Core Purpose

• Manage the daily logistics, scheduling, and administrative activities for assigned marine coordination projects.
• Provide day-to-day management and support to Marine Coordinators across multiple OEM sites.
• Maintain close liaison with the Vessel Inspection Coordinator, providing support and assistance as required.

Key Responsibilities and Accountabilities

Project Management:

• Liaise with the Head of Department and Senior Project Managers to coordinate service delivery and support commercial compliance requirements.
• Provide regular project status and progress updates to the Head of Marine Coordination.
• Attend site visits with the Marine Department Project Managers where possible.
• Maintain project planners, briefs, documentation, and tracking systems, ensuring all records are accurate and up to date.
• Review and approve all project documentation, including weekly and monthly reports.
• Participate in project debriefs, capturing lessons learned and reviewing client feedback to support continuous improvement.
• Provide support across other projects as required to ensure continuity of operations during team member absence or annual leave.
• Liaise with the WPD team to support manpower planning and recruitment requirements as needed.
• Ensure all projects are appropriately resourced in line with client requirements.
• Maintain the training matrix for personnel and projects, ensuring the Training Department is kept informed of any contractual changes to mandatory qualification requirements.
• Liaise with relevant agencies and internal teams to support the application and processing of work visas and permits.
• Create and post job adverts as required to support recruitment activities.
• Liaise with the travel department to coordinate accommodation and travel requirements.
• Request PPE and workwear for project personnel via the stores and logistics team.

Cost Management:

• With guidance from senior management, monitor project performance to ensure alignment with commercial agreements and budget throughout the project lifecycle.
• Ensure all project KPIs are achieved and monitored throughout delivery.
• Review and approve contractor and employee timesheets.
• Reconcile and verify contractor invoices monthly.
• Review and approve project invoices as required.
• Complete monthly project trackers and review and approve project proformas prior to submission to the client.

Skills and Experience

• Previous industry and/or marine experience is desirable.
• Strong planning skills with the ability to evaluate and reflect on personal performance.
• Excellent communication skills with proven experience engaging with customers and clients.
• Ability to think clearly and apply strong analytical skills.
• Proficient in IT applications and tools, including Microsoft Office.
• Strong teamwork and collaboration skills with the ability to work effectively across teams.
• Results-oriented with a positive and proactive approach.
• Strong focus on delivering high levels of customer satisfaction.

Qualifications

• Holds a full UK driving license.
• GCSE Maths and English (or equivalent) at Grade C/Level 2 or above.
• IOSH Managing Safely qualification is desirable.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.

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