Executive Assistant to Chief Executive Officer

Overview

Owen Reed is looking for an exceptional Executive Assistant to support the Global CEO of a top law firm in London. This is a rare opportunity for a highly organised, proactive, and commercially minded professional to work at the heart of a prestigious international firm. Supporting the Global CEO, and providing assistance to the Chairperson and COO when required, you’ll become a trusted partner, helping to drive the smooth operation of a busy executive office in a fast-paced, global environment.

Responsibilities

• Provide proactive, confidential support to the Global CEO, with additional support for the Chairperson and COO as required.
• Manage complex diaries, meetings, and international travel across multiple time zones.
• Act as the CEO’s trusted gatekeeper, managing communications and prioritising competing demands.
• Prepare executive correspondence, presentations, reports, and board-level documentation.
• Coordinate meetings, events, and client engagements, ensuring all logistics are managed seamlessly.
• Support client and practice management activities, including document preparation and matter coordination.
• Maintain CRM records, executive systems, and confidential business information.
• Work closely with partners, senior leaders, and business support teams to ensure the efficient delivery of executive priorities.
• Embrace new technologies, including AI tools, to improve efficiency and ways of working.

Qualifications

You will have:

• Proven experience supporting a Global CEO, Managing Partner, or senior executive within a law firm or professional services environment.
• Previous Executive Assistant, Personal Assistant, or Legal PA experience supporting senior stakeholders.
• Outstanding organisational skills with the ability to manage multiple priorities and confidential matters.
• Excellent communication and business writing skills, with exceptional attention to detail.
• Advanced knowledge of Microsoft Office, including Outlook, Word, PowerPoint, Teams, and other business applications.
• Confidence coordinating international travel, executive meetings, and complex schedules.
• A proactive, adaptable, and solutions-focused approach with excellent judgement and discretion.
• The ability to build trusted relationships with stakeholders across all levels of the business.

Benefits

• Join a prestigious international law firm with a global presence.
• Work directly with the Global CEO and senior leadership team.
• Hybrid working with a minimum of 3 days per week in the London office.
• Competitive salary and an excellent flexible benefits package, including private medical cover, pension, subsidised gym membership, season ticket loan, lifestyle discounts, and more.
• A collaborative, inclusive, and high-performing working environment.
• Outstanding opportunities for professional development and long-term career progression.

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