Job Overview
The post holder will provide support to the Divisional Accounting Assistant in the delivery of financial and statutory obligations of the Trust’s Financial Management function. Responsibility for producing financial information and providing support to a group of clinical and departmental budget holders. To be a key member of the Trust’s Finance Department and contribute to the delivery of its overall objectives. The post holder will be a member of the divisional team, providing complex financial and business information to clinical and non‑clinical colleagues. They will support aspects of service area financial and business performance and financial management processes to ensure efficiency and effectiveness.
Working with the Divisional Accounting Assistant, the post holder will develop and produce information to support accurate and timely monthly performance reports for presentation at service meetings and to feed into the Trust’s position for internal and external corporate reporting. There will be a requirement to discuss this review with budget holders.
Responsibilities
- Work with clinicians and budget holders within the service area to model financial information to enable informed decision making on business processes and plans, improve and enhance overall productivity; provide detailed information to support robust financial forecasts; support the annual planning process and associated work streams; deputise for the Divisional Accounting Assistant as and when necessary.
- Oversee and maintain spreadsheets and records to assist the Directorate Accountants, ensuring that income and expenditure is recorded accurately; discuss routine queries with internal managers and external bodies where necessary; produce financial information and reports in a timely and accurate manner; respond to queries professionally.
- Take a lead role in analysing income and expenditure, identifying variances, investigating where necessary and reporting to the Directorate Accountants; provide high‑quality information for review.
- Reconcile control accounts on a monthly basis and maintain appropriate documentation on file; ensure all control accounts are fully reconciled and signed off in line with the agreed timetable for completion.
- Ensure that budget reconcilisations are completed on a monthly basis, keeping appropriate documentation and analyses on file; ensure all budget reconcilisations are fully reconciled and signed off in line with the agreed timetable for completion.
- Develop a detailed understanding of the General Ledger to use the system for data input and information access; maintain a confident working knowledge of Oracle General Ledger.
- Develop a detailed understanding of the recharge system, assist the Directorate Accountants in setting recharge budgets and oversee monthly input of recharge information between Directorates; respond to queries from budget holders regarding recharges and resolve queries from other Trusts.
- Raise ad‑hoc requests for invoices to be raised and ensure income is recorded; raise invoices within the agreed timetable.
- Assist in the annual budget setting process for Directorates, produce financial information relating to business planning and support the Directorate Accountants.
- Produce budget information in Excel format from the General Ledger system on a monthly basis, ensuring data is reconciled and updated prior to sending to Directorates; maintain high quality presentation within agreed timescales.
- Assist in the provision of reference cost and financial flows information and develop sufficient knowledge to provide support when required.
- Contribute to the smooth and efficient functioning of the finance function through ad‑hoc duties, ensuring statutory financial information requirements are fulfilled.
- Provide financial information to, or answer queries from, the Directorates when requested in a timely manner and, if required, attend meetings in the absence of the Divisional Accounting Assistant.
- Assist the Directorate Accountant with information and costs relating to specialist contracts; develop sufficient knowledge and provide support when required.
- Assist in calculating and monitoring costs of projects; develop sufficient knowledge and provide support when required.
- Support the training process for both finance and non‑finance staff; provide suitable feedback when training is undertaken.
Qualifications
- AAT Technician Level4 or equivalent
- GCSE Maths & English language or equivalent
- Relevant degree and knowledge of NHS finance processes
- High degree of numeracy and accuracy; ability to work with spreadsheets to provide high‑quality financial information
- Ability to organise own work and demonstrate initiative to ensure all tasks are completed
- Good communication skills to work effectively with clinical and non‑clinical colleagues
- Background check: disclosure to the Disclosure and Barring Service required; access to vulnerable people; compliance with Rehabilitation of Offenders Act1974 (Exceptions) and related legislation
Equality, Diversity and Inclusion
The Trust is committed to promoting a healthy work‑life balance and fair, equitable and consistent practice. Flexible working requests are welcomed and a variety of arrangements may be considered from day one of employment, such as reduced hours, compressed hours, fixed shifts, time back in lieu and home working. The Trust promotes equality and diversity, values individual talent, skills, knowledge and experience, and seeks a workforce that reflects the local community. Applicants from under‑represented groups—including Black, Asian and minority ethnic, LGBTQ+, disabled, male and ages 16–24—are encouraged to apply.
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