Want to be part of a dynamic, friendly, supportive pharmacy clinical trials team and have an interest in research or expanding your experiences? The role will involve comprehensive and confidential administrative and clerical activities to meet the needs of the pharmacy department in accordance with departmental and Trust guidance, policies or procedures.
As a member of the pharmacy clinical trials team you will be involved in administrative tasks facilitating the opening of a clinical trial, clinical trial amendments, IXRS activities, and invoicing. The interview will be held on 24th Mar, but it may be moved earlier, subject to availability.
Closing Date: This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested. Please note that sponsorship is not eligible for this post.
Responsibilities
- Act as the first point of contact for the Pharmacy Clinical Trials Team, dealing with routine queries and referring to the appropriate member(s) of the trials team where appropriate.
- Assisting in the day-to-day smooth communication between the Pharmacy Clinical Trials Team and R&D, RRDN, Sponsors, Chief Investigators, Principal Investigators, Research Teams, Finance, and other areas of the Pharmacy Department and the Pharmaceutical Industry.
- Be involved in administrative tasks to facilitate the efficient and timely opening of clinical trials and processing of clinical trial amendments or updates to the Pharmacy Site Files (PSF).
- Review, update and maintain pharmacy management systems and transpose into Access and/or Excel database and distribute reports as required.
- Review the communication systems for staff, patients and/or external sources using appropriate communication tools.
- Responsible for implementing and maintaining both manual and electronic filing systems and databases as required by the department ensuring all documents are accurately and appropriately archived.
- Assist with training new team members in operational trust systems and department procedures.
- Responsible for ordering stationery and other equipment whilst monitoring and maintaining stock levels.
- Responsible for the dissemination of all relevant information to departments, external and internal users (e.g., dissemination of minutes, memos).
- Responsible for the receipt and distribution of incoming/outgoing post and action accordingly.
- Undertake filing and photocopying as necessary ensuring all documents are accurately and appropriately archived.
- Prioritise daily tasks to achieve timescales set.
- Maintain an efficient and comprehensive clerical service providing to the departments and other team members as requested.
- Act as first point of contact for complaints within the department, dealing with them accordingly and in line with trust policies.
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK. We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do. Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation.
The Trust is a Pathway to Excellence® designated organisation.
Application details
This advert closes on Tuesday 17 Mar 2026.
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