Job Summary
INTERNAL ONLY TO NORTH CUMBRIA INTEGRATED CARE NHS FOUNDATION TRUST (NCIC) EMPLOYEES ONLY
Recruitment Administration Officer 37.5.5 hours available, Fixed‑term for 6 months.
North Cumbria Integrated Care NHS Foundation Trust is seeking to appoint a Recruitment Officer to join our busy team.
The role involves using an applicant tracking system (TRAC), dealing with candidates and managers, progressing job offers, conducting background checks and attending recruitment events. An agile approach is required to meet the fluctuating demands of the different stages of the recruitment process.
Applicants should demonstrate how they meet the essential criteria of the role and our Trust values within their application.
Main Duties
Excellent communication skills, experience in a busy team, an eye for detail and the ability to multi‑task and prioritise workloads effectively including working to tight deadlines.
A high degree of accuracy and a keen interest in HR processes and equality and diversity is useful. Strong verbal and written communication skills are required to liaise with all levels of staff, newly appointed recruits and potential candidates. Good IT knowledge (Word/Excel etc.) is essential.
The role is part of a supportive and proactive team that administers our end‑to‑end recruitment process (following detailed procedures in line with NHS Employer standards and best practice) from advertising vacancies through to pre‑employment checks and issuing employment contracts. You will be committed to ensuring all candidates receive an excellent service and demonstrate our Trust values and behaviours at all times.
This is an exciting opportunity to start your NHS career in our People Services Directorate and full training will be given.
About Us
At NCIC, we aim to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in rural and remote healthcare and provides a wide range of community and acute services throughout our county.
Key principles:
- Being a clinically led organisation
- Quality and safety at the heart of our Trust
- A positive patient experience every time
- A great place to work
- Managing our money well
We are serious about supporting a diverse workforce that reflects our local community and are an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.
Details
Date posted: 26 March 2026
Pay scheme: Agenda for change
Band: Band 3
Salary: £24,937 to £26,598 a year Pro Rata
Contract: Fixed term
Duration: 6 months
Working pattern: Full‑time
Reference number: 262-A-26-7727448-A
Job location: Parkhouse, Carlisle CA6 4SJ
Job Responsibilities
Including but not limited to:
- Using the TRAC applicant tracking system to progress applications.
- Communicating with candidates and managers throughout the recruitment lifecycle.
- Processing job offers and facilitating contract documentation.
- Conducting background checks, DBS and other pre‑employment checks.
- Coordinating recruitment events and outreach activities.
- Maintaining accurate and up‑to‑date recruitment records.
- Supporting the People Services Directorate in all HR related matters.
Person Specification
Qualifications
- NVQ Level 3 in Administration or equivalent qualification or knowledge.
Knowledge
- Understanding of administrative processes and systems in a busy environment.
- Good working knowledge of MS Office Suite.
- Knowledge of NHS Terms and Conditions of Service, right‑to‑work principles.
- Knowledge of ESR and NHS Jobs and how they support recruitment in the NHS.
- Understanding of NHS Standards related to recruitment and pre‑employment checks.
- Knowledge of equal opportunities legislation relating to recruitment.
- Awareness of equality and diversity in recruitment.
Experience
- Managing changing priorities in the working day.
- Meeting tight deadlines.
- Working in a busy office environment.
- Experience of end‑to‑end recruitment processes (desirable).
- Processing DBS checks and carrying out pre‑employment checks (desirable).
Skills & Aptitudes
- Well‑developed communication and interpersonal skills.
- Developing relationships with peers.
- Excellent attention to detail.
- Problem solving and the ability to provide telephone support and required training to managers.
- Excellent computer and keyboard skills.
- Ability to work independently and as part of a team.
- Ability to prioritise work to meet deadlines.
- Excellent customer service skills.
- Ability to produce and maintain a high standard of work.
- Ability to learn and adapt to new systems and ways of working.
- Flexible to working patterns.
Additional Information
Because of recent changes to UK immigration policy, individuals who require a Health and Care or Skilled Worker Visa may no longer be eligible for sponsorship if the UKVI salary threshold is not met or the occupation is not in the updated ISL. Applicants should check eligibility before applying. Those who do not meet the criteria will not be progressed.
Applicants under the Disability Confident Scheme or Armed Forces Covenant who meet all essential criteria are guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975; DBS checks are required and costs are met by salary deduction.
Benefits include:
- 27‑day holiday scheme rising to 33 after 10 years.
- Flexible working scheme.
- NHS discounts and pension scheme.
- Salary sacrifice schemes including lease cars and cycle‑to‑work.
- VivaIP counselling and information service.
- Excellent development opportunities.
Visit https://www.ncic.nhs.uk/ for more information.
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