Medical HR Administrative Assistant
Band 3
Job overview
Previous applicants need not apply.
We are seeking a dedicated and enthusiastic Medical HR Administrator to join our dynamic team. This role focuses on ensuring best practices are followed in line with local and national terms and conditions of service, alongside current legislation. You will provide comprehensive, timely, and efficient support in the recruitment of doctors and other medical staff across the Trust.
The position offers a unique opportunity for career growth, with the potential for a band 2 to band 3 development pathway, reflecting our commitment to nurturing talent within the organisation.
Main duties of the job
- Manage the recruitment process for medical and dental staff, using Trac/NHS Jobs and ESR, coordinate short‑listing, and arrange interviews.
- Ensure compliance with NHS Employment Check Standards and Trust procedures.
- Verify that medical staff are registered with the General Medical Council (GMC) and hold necessary qualifications and certifications.
- Issue contracts of employment for medical staff.
- Maintain and update rotation records for Resident Doctors under a Lead Employer arrangement.
- Provide advice on medical and dental terms and conditions of service, policies, and procedures to Trust personnel.
- Send information to the payroll provider for the maintenance of contractual employment records on ESR and other Trust systems.
- Maintain high standards of data quality and accuracy, ensuring compliance with Trust standards and data protection protocols.
- Offer general administrative support, including handling queries, photocopying, filing, and assisting with equal opportunities monitoring.
- Assist with training staff within the department and contribute to departmental initiatives.
Working for our organisation
DBTH is one of Yorkshire’s leading acute trusts, serving a population of more than 440,000 across three main hospital sites and several additional services, employing over 7,000 colleagues.
We are an equal opportunities employer and welcome applicants from all sectors of the community, including those with disabilities, ethnic minorities, and LGBTQ+ communities.
Benefits
- Extensive range of learning opportunities.
- NHS Pension Scheme.
- Generous holiday entitlement in line with Terms & Conditions.
- Comprehensive health and wellbeing support.
- NHS Car Lease schemes and a range of salary sacrifice schemes.
- Discounts on restaurants, getaways, shopping and finance through external providers.
Person specification
Knowledge & Experience
- Experience in a customer‑focused transactional HR/Recruitment/Administrative role.
- Experience working in a busy office environment.
- Working knowledge of Data Protection and Freedom of Information legislation.
- Comprehensive use of Microsoft Office applications (Word, Excel).
- Working knowledge of Medical Staff terms and conditions.
- Experience in a Medical HR Department.
- Knowledge of NHS resident doctor recruitment and training.
- Awareness of best practice in recruitment and selection.
Qualifications & Training
- NVQ Level 2 in Business Administration or equivalent relevant qualification.
- Evidence of continued professional development.
Personal Attributes & Skills
- Ability to work as part of a team.
- Committed to service improvement.
- Ability to work to tight time scales.
- Flexible approach to working and hours of work.
- Self‑management, prioritisation and decision‑making to meet strict deadlines.
- Good analytical and numerical skills.
Eligibility & Sponsorship
Applicants who may require sponsorship under the skilled worker or health & care visa route should check their eligibility. Please note that from 9th April 2025, band 2 and band 3 entry roles are no longer eligible for sponsorship.
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