PA to Divisional Director

Reporting to the Divisional Director / Manager to support the Director/Head of Department in fulfilling their responsibilities, contributing to the overall success of the business through the provision of efficient and effective administrative support.

Responsibilities

• Work closely with the Director/Manager to ensure that tasks such as reports, incoming post and correspondence, management of diary/meeting schedule and email, etc., are dealt with efficiently.
• Type letters, memos, Board Reports, schedules, etc., and follow up responses if required.
• Liaise with internal customers to ensure a smooth workflow between departments and with Head Office.
• Monitor costs incurred by the relevant department.
• Perform general office administration tasks as and when required to meet the needs of the department – e.g. filing, photocopying, dealing with telephone calls.
• Be the main point of contact for apprentices’ enrolment and day‑to‑day engagement, if applicable.
• Manage holiday and sickness planners.
• Manage the Departmental Director diary.
• Provide other appropriate ad‑hoc duties and administrative support for other departments, as and when required.

Qualifications

• Experience of working in a secretarial/admin role.
• Proficient with MS Office programs which include PowerPoint, mail merges and Excel and a good standard of written English.
• Ability to generate professional correspondence unaided.
• Self‑disciplined, with demonstrably good time‑management skills and the ability to manage several priorities.
• Ability to multi‑task and work efficiently and accurately under pressure.
• Team player, supportive of colleagues.
• Professional and pleasant manner in dealing with internal and external customers.
• Excellent telephone skills.

Benefits

• Competitive Bonus Scheme
• Private Medical Cover – Single Cover
• 26 days’ holiday (increase by 1 day for every 3 years of continuous service up to 29 days)

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