Job Title:Payroll Administrator
Department:Finance / Payroll
Reports To:Financial Controller
Location:Based in Newry
Role Overview
We are seeking a highly organised and detail-oriented Payroll Administrator to join our Food-to-Go manufacturing business. The successful candidate will be responsible for the accurate and timely processing of weekly and monthly payrolls across multiple sites and jurisdictions.
This is a challenging and rewarding role requiring a self-motivated individual who can manage multiple priorities, meet strict payroll deadlines, and maintain the highest levels of accuracy and confidentiality. The ideal candidate will demonstrate a proactive approach to problem-solving, a desire to continuously learn and improve processes, and the ability to work effectively within a dynamic manufacturing environment.
Key Responsibilities
Payroll Processing
- Process weekly and monthly payrolls across multiple payrolls, sites, and legal jurisdictions.
- Ensure payrolls are completed accurately and on time in accordance with published payroll schedules.
- Calculate and process earnings, overtime, shift premiums, holiday pay, statutory payments, deductions, and salary adjustments.
- Validate payroll information received from operational and departmental managers.
- Process new starters, leavers, contract amendments, and employee data changes accurately and efficiently.
- Prepare Bank Files for weekly & monthly payrolls
- Maintain payroll records and employee information in accordance with company policies and legislative requirements.
Compliance & Administration
- Ensure compliance with all relevant payroll legislation and statutory requirements across NI, GB, and RoI.
- Administer payroll deductions including tax, National Insurance, pensions, court orders, and other authorised deductions.
- Complete Weekly Labour KPIS
- Complete Payroll Balance Sheet Reconciliations
- Assist with year-end payroll activities and statutory reporting requirements.
- Support payroll audits and provide documentation as required.
- Maintain strict confidentiality of payroll and employee information at all times.
Query Resolution & Stakeholder Support
- Act as a key point of contact for employee payroll queries, ensuring timely and professional resolution.
- Build strong working relationships with site management, HR, Finance, and external agencies.
- Liaise with government bodies, pension providers, and third-party vendors where required.
- Ad-Hoc duties within the finance team
Continuous Improvement
- Identify opportunities to improve payroll processes, controls, and reporting.
- Support payroll-related projects, system enhancements, and process standardisation initiatives.
- Maintain up-to-date knowledge of payroll legislation and industry best practices.
- Contribute to a culture of continuous improvement, accuracy, and customer service excellence.
Person Specification
Essential Skills & Experience
- Previous payroll administration experience in a high-volume, fast-paced environment.
- Strong numerical skills with exceptional attention to detail and accuracy.
- Experience managing multiple priorities and meeting strict deadlines.
- Excellent organisational and time-management skills.
- Strong communication and interpersonal skills.
- Ability to work independently and use initiative while also collaborating effectively within a team.
- Proficient in Microsoft Excel and other Microsoft Office applications.
- High level of integrity with the ability to handle confidential information appropriately.
Desirable Skills & Experience
- Experience processing payroll across multiple jurisdictions, particularly NI, GB, and RoI.
- Previous experience within a manufacturing, food production, or FMCG environment.
- Experience using Sage Payroll & Collsoft or similar payroll systems.
- Understanding of payroll legislation, pensions, and statutory payments across UK and Irish payrolls.
Personal Attributes
The successful candidate will be:
- A self-starter with a proactive and positive attitude.
- Highly detail-focused and committed to delivering accurate work.
- Motivated to learn, develop, and continually improve processes.
- Resilient and capable of working effectively under pressure.
- Customer-focused with a commitment to providing excellent service.
- Adaptable and comfortable working in a fast-moving operational environment.
- Committed to completing tasks to a high standard within demanding timescales.
What We Offer
- Opportunity to work within a growing and dynamic Food-to-Go manufacturing business.
- Exposure to complex multi-site and multi-jurisdiction payroll operations.
- Ongoing training and development opportunities.
- A supportive and collaborative working environment.
- Competitive salary and benefits package.
If you are a motivated payroll professional who thrives in a fast-paced environment and takes pride in delivering accurate, timely payroll services, we would love to hear from you.
WHJS1_NI
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