Digital Health Records Scanning Co-ordinator

We are seeking a Digital Health Records Scanning Coordinator who is detail‑oriented, digitally proficient, and passionate about working for the NHS to join our dynamic team and play a vital role in the digitisation of patient records.

Responsibilities

• Prepare physical health records for scanning, including sorting, removing staples, and categorising documents.
• Operate desktop scanners and associated software to digitise patient records.
• Accurately index scanned documents into the Electronic Document Management System (EDMS).
• Perform quality assurance checks to ensure completeness, clarity, and accuracy of scanned records.
• Handle confidential patient information in accordance with GDPR and data protection policies.
• Collaborate with clinical and administrative teams to resolve discrepancies or missing information.
• Maintain scanning equipment and report technical issues promptly.

We are looking for a well‑organised and motivated person, with a can‑do attitude and a keen eye for detail to maintain a high‑quality digital patient record.

Qualifications

• Good standard of education (GCSE or equivalent in English and Maths).
• NVQ Level 3 in Business Administration or equivalent level of knowledge and experience.
• Experience working within a Health Records or similar setting.
• Evidence of substantial clerical experience, especially in relation to filing systems.
• Experience and understanding of a Patient Administration System (PAS).
• Experience with an electronic Health Records tracking system.
• Experience with an Electronic Document Management (EDM) system.
• Previous experience of working in the NHS or a similar organisation.
• Good keyboard and IT skills, including knowledge of Microsoft Office (Word, Excel, Outlook).
• Ability to work to deadlines.
• Knowledge of filing systems.
• Excellent written and verbal communication skills.
• Ability to work on own initiative and as part of a team.
• Ability to work in a pressurised environment.
• Effective time management skills.
• Ability to accept and manage change.

Benefits

• Staff development.
• Enrolment in the NHS pension scheme.
• Auto‑enrolment to the Temporary Workforce Service.
• Access to onsite nurseries.
• Staff restaurants and accommodation.
• Free psychological support through the Employee Assistance Programme.
• Onsite parking (available from £50 a year).

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