The Senior Executive Assistant provides support to one or more individuals or groups by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and performing other administrative tasks.
Responsibilities
- Directly supports a C16 level manager and generally supports an entire department
- Manages day-to-day calendar(s) of senior management
- Coordinates all aspects of executive level manager appointments, meetings, receptions, and conference calls
- May prepare and review materials and correspondence for meetings
- Assists with creation/modification of presentations, spreadsheets, and other documents
- Coordinates travel arrangements; prepares and distributes schedules and agendas for travel
- Prepares, reconciles, and tracks expense reports through the Travel and Entertainment Expense system
- Orders supplies and processes invoices through the Procure to Pay system
- Processes and follows up on Virtual Requests
- Assists with ad-hoc reports and special projects as needed
- Trains, coaches, or guides other administrative staff when required
- Appropriately assesses risk when business decisions are made, demonstrating consideration for the firm’s reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing, and reporting control issues with transparency
Qualifications
- Previous office administration experience preferably within a large and complex financial services or similar organization
- Highly proficient in Microsoft Office, including Word and Excel
- Consistently demonstrates clear and concise written and verbal communication skills
- Demonstrated ability to quickly gain command of new systems
- Self‑motivated and detail oriented
Education
- Bachelor’s/University degree or equivalent experience
We offer
- Generous holiday allowance starting at 27 days plus bank holidays, increasing with tenure
- A discretionary annual performance‑related bonus
- Private medical insurance packages to suit your personal circumstances
- Employee Assistance Program
- Pension Plan
- Paid Parental Leave
- Special discounts for employees, family, and friends
- Access to an array of learning and development resources
Alongside these benefits, Citi is committed to ensuring our workplace is where everyone feels comfortable coming to work as their whole self every day. We want the best talent around the world to be energized to join us, motivated to stay, and empowered to thrive.
Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity, please contact Accessibility at Citi.
View Citi’s EEO Policy Statement and the Know Your Rights poster.
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