Project Systems Manager
Permanent Opportunity
Sector: Consultancy (Environmental)
Location: central London
Salary: £55,000 per annum
Working pattern: Mon-Fri (hybrid working 1 day from home)
Our client is a highly reputable, well‑established environmental consultancy with a strong track record of delivering high‑quality work across policy, strategy, design and assessment. From its base in London, it operates nationally across the UK and also has an international presence in Europe.
The organisation works on a wide range of complex and meaningful projects from major infrastructure and planning schemes through to government advisory work and expert input on environmental strategy. Much of its success comes from long‑standing relationships with clients who value both the technical expertise and the collaborative approach of the team.
It is a place where people genuinely care about the quality of their work and the impact it has. Collaboration is at the heart of how things are done, alongside a strong sense of integrity and shared purpose.
The Role
This is a key position within the business, focused on improving how projects are set up, managed and reported through the organisation’s project systems. As Project Systems Manager, you will take ownership of the project management platform Deltek Vantagepoint to ensure it is fully embedded across the business and actively support day‑to‑day project delivery. You will work closely with project managers, finance and senior stakeholders to improve how information flows through the organisation, from project set‑up and financial tracking to reporting and forecasting. A key part of your role will be ensuring data is accurate, systems are well structured and teams have the insight they need to make confident decisions. This is a hands‑on role where systems, project delivery and financial control come together in a meaningful way.
Responsibilities
- Take ownership of the project management system, ensuring it is effectively configured, maintained and embedded across the business.
- Act as the main point of contact for users, providing support, guidance and training where needed.
- Improve how the system is used across the organisation, streamlining processes and strengthening reporting capability.
- Ensure project data is accurate, consistent and well controlled.
- Support robust project set‑up, ensuring financial structure, governance and controls are in place from the outset.
- Work closely with Project Managers to review budgets, WIP, invoicing, forecasts and project performance.
- Support forecasting and reporting across live projects to improve visibility and decision‑making.
- Oversee project finance processes and manage a small direct report.
- Work with finance teams on cash flow, debt and working capital reporting.
- Maintain oversight of purchase order processes and internal controls.
- Contribute to wider system and operational improvements across the business.
- Provide input into senior discussions where systems, data or project performance are in focus.
Skills & Experience
- Experience working with project systems such as Deltek Vantagepoint or similar platforms.
- Involvement in system implementation, optimisation or ongoing user support.
- Strong understanding of project lifecycle management and financial project control.
- Experience with project finance processes including budgeting, forecasting, WIP and invoicing.
- Advanced Excel skills and confidence working with complex datasets.
- Ability to turn data into clear, meaningful insight for decision‑making.
- Comfortable working across systems, project delivery and finance teams.
- Strong attention to detail with a structured and methodical approach.
- Confident communicator, able to engage and support stakeholders at all levels.
- Highly organised with the ability to manage multiple priorities.
- Experience delivering training or supporting users would be beneficial.
- Understanding of governance, controls and compliance within project environments.
About the role
We are looking for someone who naturally looks for ways to improve how things work. You will enjoy making systems more effective, more intuitive and more useful for the people relying on them, and be comfortable working across both technical systems and project environments. You are as confident speaking with project managers as you are working through data or reporting. You understand the importance of accurate information in delivering successful projects, and you take pride in making sure that information is reliable and easy to use.
This is a great opportunity to take real ownership of a key business system and shape how it supports project delivery across the organisation. You will have space to improve processes, influence how information is used and make a visible impact on both project performance and financial clarity.
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