Personal Assistant to the Directors (with Office & Culture Management)
Location: Liverpool Street, London
Working Pattern: Hybrid – 4 days in the office, 1 day remote
Salary: £35,000 – £45,000 per annum (DOE)
Type: Full-time
About the Company
Our client is a creative agency operating at the intersection of luxury, fashion, culture and talent. The business collaborates with global brands, creatives and public figures to deliver culturally relevant strategy, storytelling and partnerships.
With a small, high-performing team, the environment is fast-paced, detail-driven and deeply embedded in contemporary culture and aesthetics.
The Role
We are looking for an exceptional Personal Assistant & Office Manager to support two Directors while also taking ownership of the office environment and day-to-day experience.
This is a highly visible role for someone who takes genuine pride in how things look, feel and run. You will not only manage schedules and logistics but also elevate the office into a space that reflects the company’s creative and cultural identity.
The ideal candidate is highly organised, instinctively proactive and has impeccable taste — someone who knows the best restaurants, sources thoughtful gifts, curates beautiful spaces and brings a polished, trend-aware approach to everything they do.
Key Responsibilities
Executive & Diary Support
- Full, complex diary management for two Directors, including prioritisation and forward planning
- Coordinating meetings, travel, itineraries and logistics with precision
- Acting as a key point of contact internally and externally
- Preparing agendas, notes and follow-ups
- Managing expenses and handling confidential information with discretion
Office Management & Experience
- Taking ownership of the look, feel and smooth running of the office
- Ensuring the space is consistently polished, organised and visually on-brand
- Managing office suppliers, deliveries and day-to-day operations
- Curating details such as flowers, refreshments, music and overall atmosphere
- Organising internal moments, team lunches and small events that enhance culture
- Being the person who ensures everything is effortless, elevated and considered
Lifestyle, Taste & Personal Support
- Researching and booking top-tier restaurants, venues and experiences
- Sourcing thoughtful, stylish gifts for clients, talent and key moments
- Managing personal requests for the Directors with efficiency and discretion
- Staying ahead of trends across hospitality, culture, fashion and lifestyle
Cultural & Talent-Facing Support
- Supporting projects involving talent, creatives and cultural partners
- Bringing a strong sense of cultural awareness and relevance to the role
- Identifying key events, openings and opportunities aligned with the business
- Assisting with the planning and delivery of panels, talks and industry events
About You
Essential
- Proven experience as a PA, EA or in a similar support role
- Highly organised with exceptional attention to detail
- Naturally proactive with a calm, solutions-focused mindset
- Strong written and verbal communication skills
- Discreet, professional and confident supporting senior stakeholders
Highly Desirable
- A genuine interest in luxury, fashion, culture and lifestyle
- Strong personal taste and aesthetic awareness
- Experience creating or maintaining beautiful, well-run environments
- Confidence in recommending restaurants, venues, gifts and experiences
- Experience working with creatives, talent or in a cultural setting
Profile Summary
This role suits someone who is:
- Naturally polished, detail-obsessed and style-aware
- The person friends go to for restaurant recommendations, gifts and plans
- Someone who notices everything — from lighting to layout to timing
- Proud of creating environments that feel effortless, elevated and considered
* As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.
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