Executive Administrator – Axmed | Remote (London-Based) | $36,000 – $54,000 per year
Axmed is seeking a highly organized and proactive Executive Administrator to support its C‑suite leadership. This fully remote, one‑year fixed‑term role is ideal for professionals with strong calendar management, travel coordination, and executive support experience—especially in fast‑paced, globally distributed environments. Join a mission‑driven organization working to improve access to medicines across low‑and‑middle‑income countries (LMICs).
Key Scholarship Details
- Job Title: Executive Administrator
- Company: Axmed
- Location: Remote (London‑based operations)
- Salary: $36,000 – $54,000 per annum
- Contract Type: 1‑Year Fixed Term
- Hours: Full‑Time, Flexible
- Department: Executive Operations
- Closing Date: Not specified
- Start Date: As soon as possible
About the Organization
Axmed is a global health company committed to removing barriers to medicine access in LMICs. Through a demand‑aggregation platform, it connects healthcare providers with high‑quality pharmaceutical manufacturers, ensuring affordability and sustainability. The organization is values‑driven, collaborative, and fully remote.
Role Overview
The Executive Administrator will manage complex executive calendars, coordinate international travel, oversee expense reporting, and support internal communications. This role requires a high level of discretion, judgment, and the ability to anticipate needs and act independently.
Key Responsibilities
Executive & Calendar Management
- Manage C‑suite calendars across global time zones
- Prepare agendas, briefing notes, and follow‑ups for meetings
- Track milestones and dependencies to support decision‑making
- Ensure executives are briefed and aligned with key initiatives
Travel & Expense Coordination
- Plan international travel, including visas and compliance
- Reconcile expenses and manage executive budgets
- Prepare travel summaries and reports
Database & Information Management
- Maintain CRM/ERP systems (e.g., HubSpot)
- Ensure version control and data accuracy
- Manage executive documentation and shared platforms
Operational Support
- Oversee administrative systems and vendor relationships
- Support remote team meetings and leadership sessions
- Improve workflows and communication systems
Internal Communications
- Draft internal announcements and executive correspondence
- Coordinate cross‑functional deliverables
- Represent the executive office professionally
Required Skills and Experience
Essential
- 4+ years of executive administrative experience in remote settings
- Expertise in calendar management and international logistics
- Proficiency in Microsoft Office, Zoom, Slack, Teams, Asana
- Experience with CRM/ERP systems (e.g., HubSpot)
- Strong organizational and communication skills
- Ability to work independently and across time zones
Desirable
- Experience in healthcare, nonprofit, or mission‑driven organizations
- Familiarity with global operations and multi‑currency coordination
What We Offer
- Unlimited paid time off
- Monthly wellness allowance
- Paid parental leave
- Flexible working hours
- Annual off‑site retreats
- Fully remote work environment
- Mission‑driven culture
- Competitive salary and growth opportunities
Equal Opportunities
Axmed is committed to diversity, equity, and inclusion. Applications are welcome from all backgrounds, and reasonable accommodations are available throughout the recruitment process.
How to Apply
Click here to apply directly via the employer’s website. Ensure your application highlights your executive support experience, remote work capabilities, and alignment with Axmed’s mission.
Application Deadline
Application Deadline: Not specified. Early applications are encouraged due to high interest in this position.
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