Job title: Procurement OfficerJob Category: InterimsHours per week: 37.50Location: Runnymede Civic Centre, Station Road, Addlestone, Surrey, KT152AH, Runnymede Borough CouncilPay: £342.20 per day2 days remote, 3 days in the office.
Overview
The Council’s Procurement Office Team ensures that purchases for the supply of goods/ works/ services are achieved in accordance with the Council’s Contract Standing Orders, the Public Contract Regulations 2015 and the Procurement Act 2023. The Procurement Officer will engage directly with Buying managers across the Council’s functions to lead on high value and complex procurement exercises (>£100K including over UK procurement threshold) and advise on lower value tenders and quotes, ensuring compliance with procurement practises and relevant legislation. The Procurement Officer will identify opportunities for yielding cost savings and qualitative improvements.
Main objectives
The Procurement Officer is responsible for providing specialist advice and support to Service Areas, proactively identifying opportunities to support and facilitate procurement exercises (e.g. Frameworks, DPS, joint procurement opportunities) as and when required and leading on high value, complex or cross-organisational procurement projects (> £100k and over threshold).
The Procurement Officer will support the Head of Procurement in developing the Council’s Procurement Strategy, reviewing procurement processes (including the Procurement Toolkit and templates) and Contract Standing Orders to ensure they are fit-for-purpose and effective.
The Procurement Officer will act as System Administrator for the e-tendering and contract system, facilitating new user requests and providing training (new users or refreshers) across the Council.
Main duties and responsibilities
Provide advice on all aspects of Procurement including but not limited to:
- market engagement options
- appropriate sourcing methodologies
- production of tender specifications and documentation
- managing projects on the e-procurement system for supply of goods, works and services
- identification of suitable and appropriate frameworks, tender evaluation criteria and process
- general guidance on the Council’s procurement procedure rules and any other relevant legislation
- training and support on the e-procurement system
Lead and manage Procurement Projects that are high value, complex or cross-organisational (>£100,000 including FTS) to deliver value for money contracts and successful outcomes in line with the Council’s priorities.
Assist the Head of Procurement in development of the Procurement pipeline, proactively planning for upcoming tendering projects.
Undertake the sourcing of suppliers for new or re-commissioned services, including, tendering, evaluation and confirming the contract for new services and variations to existing contracts, working to procedures and legislation as appropriate.
Ensure contract activities comply with relevant UK legislation/regulations, Council policies, Contract Standing Orders and Procurement procedures. Support the Head of Procurement in change initiatives as required by any implementation of future UK legislation/ regulations for public sector procurement.
Support Service Areas with contract management of high value and/or complex contracts from commencement to expiry.
Represent the Council and liaise with the other procurement professionals from across Surrey at the Surrey Procurement Group (SPG).
Identify opportunities for collaborative procurement with neighbouring Boroughs and Districts from across Surrey to drive additional value for money.
Support the use of the e-tendering and contract system for management and monitoring of all procurement exercises > £5,000 and for maintaining the Contract register as required by the Transparency Code.
Managing the process for updating the Contracts Register and publishing quarterly updates to the website.
The above is a record of the main duties and responsibilities of this post at a given date. The job may naturally change to meet the requirements of the service. If the changes are more significant your manager will discuss this with you.
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