Overview
Are you an organised, proactive professional who thrives in a hands-on, dynamic environment? Our client, a leading international investment management firm with offices worldwide, is seeking a Facilities & Office Operations Manager.
This is a pivotal role, responsible for managing the day-to-day operations of a busy office, overseeing facilities, and supporting senior executives with travel and administrative needs.
You will lead the facilities function, ensuring the smooth running of the office and a safe, efficient, and well-equipped working environment.
Key responsibilities
- Facilities & Office Management:
- Oversee all office operations, including team rotas, work allocation, absences, and temporary staff
- Manage office service contracts, equipment maintenance, and supplier standards
- Authorise office purchases, facilitate office reconfigurations, and manage premises projects
- Maintain relationships with building management, security, and fellow tenants, attending regular meetings
- Ensure Health & Safety compliance, including fire safety, risk assessments, and training as a Fire Warden
- Prepare budgets, monitor spending, and create efficiencies
- Oversee office leases, service charges, and day-to-day staff requests
- Support sustainability initiatives, including carbon emissions reporting and ESOS assessments
- Events & Executive Support:
- Coordinate staff, director, and client events, including quarterly board meetings and dinners
- Provide executive support to the Group Finance Director, including diary management, travel bookings, and ad-hoc PA duties
- Act as a point of contact for global offices on facilities and travel matters
The Candidate
- Excellent communication skills and the ability to prioritise varied workloads
- Flexible, motivated, and highly organised with strong multi-tasking and forward-planning skills
- Discretion and professionalism at all times
- Strong attention to detail while working to deadlines
- Travel coordination experience is advantageous, including understanding airfares
- Good familiarity with Microsoft Office applications – Word, Excel, PowerPoint
This is an exciting opportunity for a versatile professional to take ownership of a busy office environment, streamline operations, and make a real impact in a global business.
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