Band 4 Senior Management Administrator and PA

We are looking for an experienced administrator to join the Temporary Staffing Team within the Corporate Division on a substantive basis. The role provides a robust PA service to members of the Senior Management Team. Strong administrative and IT skills are essential, as is the ability to work autonomously and manage conflicting priorities.

Responsibilities

• Provide administrative support to members of the Temporary Staffing Management Team.
• Manage Microsoft Outlook diaries, organize meetings, book meeting rooms, and arrange travel.
• Print, collate, and distribute meeting papers; draft agendas and prepare meeting documents.
• Attend meetings and take formal minutes or action notes using Microsoft Word, Excel and PowerPoint.
• Take formal minutes at panel meetings.
• Produce a high standard of correspondence such as letters, reports and other documents.
• Update and maintain the HR system (ESR), recording leave, sickness, and training.
• Progress and chase actions as required.
• Organize internal and external events, including catering requirements.
• Work under strict deadlines while maintaining confidentiality and discretion.
• Work agile and adapt to changing priorities.

Qualifications

• Experienced administrator with strong administrative and IT skills.
• Demonstrated ability to work autonomously and manage conflicting priorities.
• Knowledge of NHS processes is preferred but not essential.
• Professional, ‘can do’ attitude and high standard of professionalism.
• Commitment to confidentiality and discretion.

Application

This job advert will close as soon as sufficient applications are received. For further details or to apply, please contact: David Szeto‑Clarke, Operations Manager – david.szeto-clarke1@nhs.net – 07808204632 or Susan Hall‑Wallace, Head of Temporary Staffing – susan.hall-wallace1@nhs.net – 07718575732.

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