Salary: £34,000 – £37,000 + excellent benefits, including 27 days holiday, 2:1 pension (up to 12% employer contribution), plus many more
Location: London Hybrid (Aldgate East), with one day per week in the office (ideally Wednesday but not essential)
Full Time, however we can consider Part Time at 4 days per week
Overview
Did you know that there are at least 20m people in the UK in vulnerable financial circumstances, who are poorly served or unfairly excluded from mainstream financial services?
That’s nearly a third of all adults in the UK.
We are Fair4All Finance. We are a not-for-profit organisation working with Financial Services providers to improve the financial wellbeing of people in vulnerable circumstances by increasing access to fair, affordable and appropriate financial products and services.
We are continuing our work following our latest round of funding, and as a result we are now seeking a Contracts Administrator to act as a central point for managing contractual agreements, maintaining accurate records and supporting procurement processes across the organisation.
Working closely with colleagues in Legal, Finance and Operations, you will ensure that contracts are well managed, compliant and accessible, and that procurement processes run smoothly and efficiently. You will also provide support on basic legal tasks, helping to maintain policies, templates and documentation.
This is a unique opportunity to contribute to a mission-driven organisation, ensuring resources are strategically aligned with our goals to drive meaningful social impact
Key Responsibilities
- Maintain and manage a central contract register, ensuring accurate records of key dates, documents and due diligence evidence
- Monitor contract timelines and obligations to ensure compliance and timely action
- Maintain a central contract repository, ensuring documents are accessible and up to date
- Support the preparation and issuing of standard agreements
- Provide administrative support across procurement processes, including managing supplier queries and monitoring tender activity
- Assist with supplier onboarding, ensuring documentation and compliance requirements are completed in collaboration with Finance and Compliance
- Support internal stakeholders with procurement documentation and contract templates
- Assist with audit processes, providing required legal and procurement documentation
- Maintain and update policies, guidance and process documents in line with retention requirements
- Contribute to improving processes, templates and guidance to support best practice contract and procurement management
- Strong organisational skills with a high level of attention to detail
- Excellent communication skills, both written and verbal
- Ability to build effective working relationships across teams
- Experience using Microsoft Office tools (Word, Excel, Outlook)
- Ability to manage multiple tasks and priorities with a proactive and structured approach
- Comfortable working with processes, documentation and administrative systems
- Basic understanding of legal concepts or contract management processes
- Exposure to procurement processes or eTendering systems
- Awareness of commercial contracts and supplier management
- Experience supporting audits or working within regulated or governance-driven environments
Person Profile
- Purpose-driven, with an interest in improving financial wellbeing for people in vulnerable circumstances
- Highly organised and detail-oriented, with a proactive mindset
- Collaborative team player who builds strong relationships and supports colleagues
- Comfortable working with complexity and ambiguity, taking initiative to find solutions
- Curious and open to learning, with a desire to develop new skills and knowledge
- Reliable and accountable, with a strong focus on accuracy and quality
- Adaptable and flexible, able to work effectively in a small, dynamic team environment
- Positive and constructive, contributing ideas to improve processes and ways of working
About Fair4All Finance
We are a not-for-profit organisation working with Financial Services providers to improve the financial wellbeing of people in vulnerable circumstances by increasing access to fair, affordable and appropriate financial products and services.
Founded in 2019, we are funded from the Dormant Assets Scheme. The scheme is led by the financial industry and backed by the UK government. This makes it possible for money in dormant bank and building society accounts to be used to help good causes.
Our vision is of a society where the long-term financial wellbeing of all people is supported by a fair and accessible financial sector.
You can find more information on us and our work at www.fair4allfinance.org.uk.
Fair4All Finance is a Disability Confident Committed scheme member.
Fair4All Finance is a Disability Confident Committed member. We’re committed to an inclusive workplace and will offer an initial interview to disabled applicants who meet the essential criteria for the role. You’ll be able to indicate this in your application.
If you do require any support or reasonable adjustments during the process, please contact us at jobs@fair4allfinance.org.uk.
Benefits
- Pension (2:1 up to 12% employer contribution), group life assurance, critical illness, and income protection, family leave
- 27 days holiday plus bank holidays, agile working, health cash plan, health & wellbeing resource hub (including an Employee Assistance Programme)
Personal & Professional Development
- Individual discretionary Training budget
- Book Club – mission aligned, up to 4 per year
Fair4All Finance is dedicated to fostering a diverse and inclusive workplace that reflects the communities we serve. We value different perspectives, experiences, and expertise, encouraging everyone to grow and contribute fully. We welcome applications from all backgrounds, including age, gender identity, disability, marital status, race, sexual orientation, pregnancy, and socioeconomic status.
We ensure fair and equitable treatment for all team members and applicants and actively recruit from a diverse candidate pool. We are open to making reasonable adjustments to support candidates and promote flexible working for a healthy work-life balance.
To apply, submit your application via Applied by 5pm on Friday 10th April
Please note, we reserve the right to close this role for applications before the above date, so please apply as soon as you can to avoid disappointment.
For informal enquiries, please contact us at jobs@fair4allfinance.org.uk.
Please note that your application will be reviewed through a blind, unbiased process, so be sure to provide clear, specific examples in your responses. Your CV will only be reviewed at a later stage in the process.
Due to the nature of our work, and depending on the role, successful applicants may be required to undergo pre-employment checks, which include employment reference, financial and criminal record checks. All checks will be role appropriate and your recruiter will confirm which checks are required. We manage our checks via TrustID.
All applicants must have an existing Right to Work in the UK
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