Accounts Payable (AP) Specialist

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Job Title: Accounts Payable (AP) Specialist

Location: Onsite, Reading
Duration: 8 weeks (ASAP start) with potential 4-week extension
Pay Rate: £22.67 per hour

Role Purpose

To support a depleted Accounts Payable team by maintaining, reconciling, and processing invoices, credit notes, and payment runs for suppliers (UK & International). The role requires strong working knowledge of AP processes and experience using the Navision finance system.

Key Accountabilities

Invoice Processing

• Record all supplier invoices in Navision, ensuring correct contract codes, cost centres, dates, and amounts
• Load partner invoice data and update ticket information in internal system (SNOW)
• Post approved invoices in Navision within the correct accounting period
• Ensure supplier statements are received and reconciled monthly

Payments

• Prepare and execute timely supplier payment runs
• Manage aged creditor balances to maintain positive supplier relationships
• Transfer funds between accounts to ensure sufficient balances for payments
• Resolve and reconcile supplier payment and statement queries
• Communicate payment status to internal stakeholders and suppliers

Reporting

• Prepare and distribute Navision invoice approval reports
• Follow up on overdue or unapproved invoices requiring payment

Other Responsibilities

• Maintain and update supplier database in Navision to ensure accuracy

Skills & Experience Required

• Proven experience in an Accounts Payable role
• Strong working knowledge of the Navision finance system (essential)
• Experience working in multi-currency environments and handling international payments
• High attention to detail and accuracy
• Strong organisational skills with the ability to manage workload independently
• Proactive approach with a sense of ownership and accountability

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