Part-Time Secretary / PA – Psychology Practice (Harley Street area) Salary £21,640 (£38k FTE)
(Please only apply if you are actively seeking a part time role) – 20 hours a week over 4 days
We are seeking a highly organised, professional Part-Time Secretary / Personal Assistant to support a busy and well-established psychology practice based in the Harley Street area.
This is a varied and rewarding role combining administrative, patient-facing, and PA responsibilities. The role is part-time (20 hours per week over 4 days) and would suit someone who is detail-oriented, discreet, and confident working in a fast-paced healthcare environment.
The Role
You will play a key role in ensuring the smooth day-to-day running of the practice while providing high-level PA support.
Key Responsibilities:
- Managing a busy appointment diary and coordinating patient bookings (Cliniko)
- Handling phone calls, emails, and post with professionalism and strict confidentiality
- Providing full PA support, including personal tasks, scheduling, and travel arrangements
- Preparing reports, documents, and medical correspondence
- Supporting bookkeeping tasks, including invoicing, payments, and expense tracking (Xero, Stripe, Hubdoc)
- Maintaining accurate patient records and managing referrals
- Managing inbound patient enquiries with an excellent telephone manner
- Organising files, systems, and office supplies
- Assisting with general practice and office management duties
- Liaising with external professionals such as accountants and medical contacts
- Hours ideally Monday – Thursday 9-2pm or Tuesday – Friday 9-2pm
About You
- Previous experience as a Secretary, PA, or Administrator (essential), ideally within healthcare
- Highly organised with strong multitasking and prioritisation skills
- Excellent attention to detail and accuracy
- Confident user of Microsoft Office, general IT systems, and AI tools
- Experience with Cliniko (desirable)
- Strong communication skills and professional phone manner
- Able to handle confidential and sensitive information with discretion
What's on offer
- Work in a respected and professional Harley Street practice
- Varied role with responsibility and autonomy
- Supportive, professional working environment
- Ideal part-time opportunity with consistent hours
Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren't able to get back to candidates individually on the status of their application as we are a small team, however please keep an eye on our Bis Recruit website for any upcoming positions.
In the meantime, why not sign up to a career support webinar hosted by our sister business SKC London? Choose from our CV Writing Masterclass, LinkedIn for Job Success, How to Interview Well and Job Search Secrets Revealed.
”, “datePosted”: “2026-05-16”, “hiringOrganization”: { “@type”: “Organization”, “name”: “Bis Recruit”, “sameAs”: “https://uk.whatjobs.com/pub_api__cpl__434416321__4861?utm_campaign=publisher&utm_medium=api&utm_source=4861&geoID=4” }, “jobLocation”: { “@type”: “Place”, “address”: { “@type”: “PostalAddress”, “addressLocality”: “London” } } }Part-Time Secretary / PA – Psychology Practice (Harley Street area) Salary £21,640 (£38k FTE)
(Please only apply if you are actively seeking a part time role) – 20 hours a week over 4 days
We are seeking a highly organised, professional Part-Time Secretary / Personal Assistant to support a busy and well-established psychology practice based in the Harley Street area.
This is a varied and rewarding role combining administrative, patient-facing, and PA responsibilities. The role is part-time (20 hours per week over 4 days) and would suit someone who is detail-oriented, discreet, and confident working in a fast-paced healthcare environment.
The Role
You will play a key role in ensuring the smooth day-to-day running of the practice while providing high-level PA support.
Key Responsibilities:
- Managing a busy appointment diary and coordinating patient bookings (Cliniko)
- Handling phone calls, emails, and post with professionalism and strict confidentiality
- Providing full PA support, including personal tasks, scheduling, and travel arrangements
- Preparing reports, documents, and medical correspondence
- Supporting bookkeeping tasks, including invoicing, payments, and expense tracking (Xero, Stripe, Hubdoc)
- Maintaining accurate patient records and managing referrals
- Managing inbound patient enquiries with an excellent telephone manner
- Organising files, systems, and office supplies
- Assisting with general practice and office management duties
- Liaising with external professionals such as accountants and medical contacts
- Hours ideally Monday – Thursday 9-2pm or Tuesday – Friday 9-2pm
About You
- Previous experience as a Secretary, PA, or Administrator (essential), ideally within healthcare
- Highly organised with strong multitasking and prioritisation skills
- Excellent attention to detail and accuracy
- Confident user of Microsoft Office, general IT systems, and AI tools
- Experience with Cliniko (desirable)
- Strong communication skills and professional phone manner
- Able to handle confidential and sensitive information with discretion
What’s on offer
- Work in a respected and professional Harley Street practice
- Varied role with responsibility and autonomy
- Supportive, professional working environment
- Ideal part-time opportunity with consistent hours
Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren’t able to get back to candidates individually on the status of their application as we are a small team, however please keep an eye on our Bis Recruit website for any upcoming positions.
In the meantime, why not sign up to a career support webinar hosted by our sister business SKC London? Choose from our CV Writing Masterclass, LinkedIn for Job Success, How to Interview Well and Job Search Secrets Revealed.
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