Business and Finance Manager

An exciting opportunity has arisen for a highly capable and self-motivated individual to join us as Business & Finance Manager at Scottish Land & Estates . Reporting to the Director of Operations, this role is central to ensuring the smooth and efficient running of our finance function, membership services, and wider office operations. The post holder will be the front line of the business, manage and maintain the organisations bookkeeping processes utilising XERO accounting software, processing purchase and sales invoices, banking and managing customer payment systems. The role includes handling inbound calls, mail and welcoming visitors to the business. The post holder will also manage relationships with a number of service providers and business contracts. With at least 5 years’ strong, recent finance experience in a busy office environment, you are expected to have a broad understanding of the full range of duties required to manage an efficient business office. You will be an accomplished Xero user along with experienced in using and managing a client database. Experience of dealing with clients at all levels is essential This role also requires excellent interpersonal and communication skills for building and maintaining relationships with suppliers and colleagues at all levels. Business & Finance Manager Office based – Eskmills, Musselburgh, EH21 Full-time: 34.5 hours per week (5 Days) Salary Range (dependant on experience): £32,000 to £38,000 Location/Based: Musselburgh office based Reports To: Director of Operations (DoO) Staff Responsibility: None Holidays: 32 days per year including 6 bank holidays pro rata Benefits: Employee Assistance Program, Training and CPD allowance, time off in lieu allowance, contributory pension, free parking at office, supportive and friendly working environment. As a membership organisation, Scottish Land & Estates is responsible for championing and supporting businesses that provide economic, social and environmental benefits. General Overview of the position: Reporting to the Director of Operations, the Business & Finance Manager will be focused primarily on the daily operation of the general office, financial controls including sales and purchase ledger, office facilities and providing a general business support function. The post holder will also be the front line of the business, handling inbound calls, mail and welcoming visitors to the business. The post holder along with the DoO will also manage relationships with a number of service providers and business contracts. Main duties and responsibilities: To manage and maintain the organisation’s bookkeeping processes utilising XERO accounting software Processing and paying purchase invoice Create, send, and follow up on sales invoices Processing bank transfer and payment requests Completing and submitting VAT returns, PAYE and National Insurance contributions Checking and updating ledger balances Preparing and processing payroll Scanning, filing and logging account documents Updating computerised accounting system (XERO) Assist the Senior management in creating financial reports on a regular basis Adhere to the company’s or organisation’s financial policies and procedures Answers question and provide assistance to stakeholders, customers, and clients as needed Attend finance department and company-wide meetings, sometimes assisting with financial reporting to managers and senior executives Front line office duties – reception, call handling, incoming & outgoing mail and visitor reception. Membership services – manage member query logging and distribution. Membership processing – process and manage member subscription & mailing runs Also – To manage the Operational Teams files/documents, including digitisation and server file management To provide support to DoO with general business management tasks To undertake routine database management & record membership enquiries To log telephone event bookings and enquiries To provide the organisation’s onboarding process & timetabling To manage Membership account queries to intervention level (copy invoices, receipts, etc) To update and maintain business sections of the website incl. business directory, new applications & provide member login support To provide administrative support to the Regional Team where required To communicate clearly and provide an efficient and effective business support function Other Duties Manage the meeting room calendar Assist with administration for member communications campaigns Work with EA to CEO to provide cover for meetings when necessary Person Specification Education/Qualifications: Qualification in bookkeeping/accounts. AAT qualification (or equivalent) Desirable: Qualification in a relevant discipline, e.g. business management or business administration Desirable Experience: At least 5 years’ strong, recent experience in a busy office/finance dept. environment, this person is expected to have a broad understanding of the full range of duties required to manage an efficient business office. Experience of Xero Accounts software. Experience in preparing and processing payroll Able to prepare, review and understand a financial statement. Experience of using and managing a client database. Experience of dealing with clients at all levels. Experience of being the ‘Front line’ of the business including professional call and visitor handling. Desirable: Experience of working in a membership organisation Experience with ACT Database. Essential Skills/Knowledge: Excellent interpersonal and communication skills for building and maintaining relationships with suppliers and colleagues. Accurate data entry and reporting skills. Excellent problem-solving skills Able to prioritise and manage multiple and sometimes conflicting deadlines or demands Competent with all Microsoft Office applications, particularly Outlook, Word, SharePoint, Excel, Teams and Powerpoint Desirable: Good basic knowledge of CRM and accounting software packages Production of management reports Essential Aptitudes/Attributes Self Motivated, proactive and enthusiastic Strong organisational skills Comfortable dealing well with people from a wide variety of backgrounds Confidence, tact and diplomacy Calm and confident under pressure Ability to work to tight deadlines and to support others in doing so Flexibility in being able to support the work of the wider team Desirable Other Job Requirements: Full driving licence and access to car41bf1e1f-b16b-4260-a40a-17c77a06fd15…