Facilities & Services Administrator temp to possible perm

Job Purpose

This position is primarily to provide administrative support for the procurement of facilities, services and non-stock products for Harsco Rail.

Key Result Areas

• Administration of the Harsco vehicle fleet
• Reduction of stock outs

Responsibilities & Duties

• Sourcing support – for non-stock items and services including raising requisitions.
• Support with qualifying suppliers and review supplier performance.
• Must be capable of handling multiple projects at one time.
• Management of the company service portals such as travel, PPE, stationary etc.
• Management of company vehicles – servicing, replacements & any escalation issues for our drivers.
• Management of buildings servicing such as aircon, heating, water coolers etc.
• Raising purchase orders, manual orders & maintain LN data integrity.
• Expediting critical non-stock and overdue purchase orders.
• Resolve supplier problems associated with invoicing issues, rework and faulty items or services.
• Must be able to develop excellent working relationship with both internal and external customers as well as suppliers.
• Review, analyse and interpret various reports.
• Constantly look for improvement opportunities and report as appropriate.
• Ability to interface with company and/or supplier senior management.
• Travel may be required to visit suppliers and Harsco locations to build relationships.
• Work towards having all services on a purchase order to reduce manual invoices.
• Manage contractors that provide services to Harsco ensuring they are qualified and provide a good quality service, as directed.
• Support with the issuing of the yearly code of conducts and reviewing compliance.
• Work closely with the EHS manager when purchasing of safety products or offering alternative products.
• Be a strong team player with ability to work effectively on cross-functional teams.
• Any other reasonable duties

Health, Safety & Environmental Responsibilities

• To take reasonable care for the health and safety of yourself and other persons who may be affected by your acts and omissions at work.
• Contribute to the delivery of company occupational health and welfare, safety and environmental improvement plans.
• Only undertake work for which you have been trained and (if required) certified competent.
• To comply with Risk Assessments, method statements and safe systems of work.
• Maintain and utilise all PPE provided by the employer.
• Co-operate with your employer on health, safety and environment.
• Make safe any unsafe conditions where practical and challenge unsafe work practices.
• Inform your line manager, supervisor or health and safety representative of any unsafe occurrences
• Report all, and assist with investigating relevant accidents, incidents and near misses
• Additional responsibilities as identified for Managers in PRO/S/G/015

Key Working Relationships

• Engineering
• Operations
• Finance
• Warehouse

Qualifications

Personal Attributes/Competencies

Qualifications & Managerial Experience

• 1 plus years administration experience
• Vehicle fleet experience (desirable)

Technical Skills

• Excellent written and verbal communication skills.

Behaviours

• Time management skills
• Organisational skills

Benefits

• 25 days annual leave (plus Bank Holidays)
• Contributory company pension scheme (if applicable)

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