Office Manager PA to Headteacher – 4 month FTC

Headteacher’s PA & School Office Manager

• Location: Westminster, London
• Job Type: Full-time

We are seeking a dedicated and efficient Headteacher’s PA & School Office Manager to support the effective day-to-day operations of the school. This role is pivotal in managing administrative duties, ensuring smooth operations within the school office, and providing robust support to the Headteacher. A background in education would be an advantage.

Day-to-day of the role:

• Reception and Visitor Management:

  • Manage the School Office reception and front-of-house services, including line managing the School Receptionist & Administrator.
  • Serve as the welcoming first point of contact for prospective parents and visitors.
  • Answer telephone calls professionally, ensuring messages are accurately recorded and promptly relayed.
  • Vet agency staff upon arrival, checking DBS numbers and photo ID in accordance with school policies.
  • Respond to general enquiries, signposting, and escalating queries as appropriate.

• Administrative Support:

  • Manage effective and accurate diary management for both the school and Headteacher.
  • Oversee the Headteacher’s email inbox, responding to messages where appropriate.
  • Maintain the office database including administrative lists such as registers and contact details with a focus on data confidentiality.
  • Prepare the termly school calendar and coordinate special catering arrangements.
  • Manage staff training records, identifying development needs and sourcing training opportunities.
  • Support the School Business Manager, deputising when required, and handle delegated financial tasks.
  • Assist with recruitment, maintaining the Single Central Register, and ensuring compliance with safer recruitment regulations.
  • Manage and maintain up-to-date and secure pupil records, ensuring compliance with data protection legislation.
  • Draft the weekly newsletter and manage routine updates to the school website.

Required Skills & Qualifications:

• Proven experience in a similar administrative or management role, preferably within an educational setting.
• Strong organisational and leadership skills.
• Excellent communication and interpersonal abilities.

  Benefits:

  • Competitive salary.
  • Opportunity to work in a historic and vibrant setting.
  • Supportive and dynamic work environment.
  • Professional development opportunities.

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