Site Manager in London

Job Description

Facilities ManagerMain Purpose of the RoleThe Facilities Manager is responsible for keeping all school sites safe, well-maintained and running smoothly. This includes managing buildings, minibuses, contractors, improvement projects, and health & safety. The role works closely with the Head of Operations to ensure the school environment supports staff, pupils, and the school’s long-term goals.

Key ResponsibilitiesHealth & Safety & Compliance

• Act as the school’s Health & Safety lead and Fire Officer.
• Make sure all buildings meet legal standards and regulations.
• Carry out and update risk assessments.
• Keep records of fire, water, asbestos, legionella and other safety checks.
• Ensure strong security procedures across all sites.
• Deliver staff training related to H&S and fire safety.

Site & Building Management

• Lead daily maintenance and ensure the school is safe, clean and presentable.
• Coordinate both reactive repairs and planned maintenance work.
• Manage contractors and ensure value for money.
• Record and follow up on building issues through the school’s systems (e.g., Parago).
• Oversee grounds maintenance and ensure high cleaning standards.
• Lead refurbishment, renovation and expansion projects.

Daily Operations

• Be the main keyholder and ensure the buildings are opened, locked and secure.
• Handle emergency cleaning if needed.
• Respond to room-booking requests and set up furniture/equipment.
• Carry out basic repairs and check boilers, heating and ventilation systems.
• Be available for emergency call-outs.

Transport

• Oversee school minibus operations.
• Keep vehicles safe, roadworthy and serviced.
• Plan routes and driver schedules.
• Arrange training and insurance for additional drivers.

Budgeting & Procurement

• Manage the facilities budget.
• Monitor spending and make sure the school gets the best value.
• Manage supplier contracts and service level agreements.
• Keep accurate audit trails for all work completed.

Stock & Stores

• Ensure supplies are ordered, stored safely and delivered correctly.
• Maintain stock records and return faulty goods.
• Manage hygiene and hazardous material storage properly.

Safeguarding & Other Duties

• Follow all safeguarding, child protection and school policies.
• Report concerns immediately to senior leaders.
• Maintain confidentiality.
• Promote equality, and a respectful school environment.
• Attend required training and work positively with all staff and external partners.

How Success Will Be Measured

• Quality of project delivery (on time, on budget).
• Reduced maintenance costs.Safety performance (accidents, security breaches).
• Standards of site appearance and functionality.
• Feedback from management and stakeholders.

Essential Qualifications

• GCSE Maths and English (Grade C or above)
• Full, clean driving licence
• Enhanced DBS

Experience

• Experience in facilities or site management
• Experience managing people
• Strong Health & Safety knowledge

Skills

• Good knowledge of building standards and maintenance
• Able to manage projects and contractors
• Practical hands‑on skills (DIY, manual handling, basic repairs)
• Good communication skills
• Strong organisation, time management and attention to detail
• Able to work independently and as part of a team

Desirable

• NEBOSH or IOSH qualifications
• D1 licence
• Trade qualification
• Experience in a school, especially SEN
• Supplier/contract management experience
• First Aid, Fire Marshal training

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