ViiV Healthcare (GSK) Project Manager, Global Medical Operations

Project Manager, Global Medical Operations

The Project Manager, Global Medical Operations is a strategic operations and delivery lead for ViiV Global Medical. The role is accountable for program/project governance, cross‑functional alignment, proactive risk and issue management, and enabling team ways of working—while also overseeing a defined portfolio of operational activities to ensure compliant, timely, and high‑quality execution.

Team Support and Project Management (60%)

• Lead end‑to‑end planning and delivery for a portfolio of Global Medical Operations initiatives, establishing clear scope, milestones, dependencies, and success measures.
• Establish and run governance rhythms (operating cadence, dashboards, decision logs, action tracking) to drive transparency, accountability, and timely decision‑making.
• Partner with functional leaders to translate strategy into integrated execution plans across evidence generation, scientific communications, grants, and congress/conference deliverables.
• Drive cross‑functional alignment with internal and external stakeholders, resolving resource conflicts and removing execution barriers to keep work on track.
• Own proactive risk, issue, and change management; anticipate downstream impacts, elevate as needed, and implement mitigation plans.
• Champion continuous improvement by designing, standardizing, and scaling SOPs, templates, and best practices that increase quality, speed, and compliance.
• Enable high‑performing teams by coaching consistent ways of working (intake, prioritization, roles/RACI, meeting discipline) and ensuring stakeholders have clear guidance and support.
• Represent Global Medical Operations on cross‑enterprise working groups, synthesizing decisions and translating outcomes into actionable communications for the broader team.
• Create and maintain executive‑ready reporting (status, KPI/OKR progress, budget snapshots, compliance indicators) to inform leadership and support portfolio decisions.
• Coordinate planning and financial forecasting across Scientific Communications, Grants, and Conference Sponsorships, ensuring funding needs, timing, and approvals are aligned to the delivery plan.
• Lead vendor and partner coordination for priority workstreams, defining deliverables and service expectations, tracking performance, and ensuring on‑time, in‑scope execution.

Day‑to‑Day Operational Tasks (40%)

• Provide operational oversight for Global Grants and Donations and Congress/Conference programs, ensuring compliant execution, clear documentation, and timely stakeholder support.
• Own core compliance and audit readiness activities (e.g., Management Monitoring, ABAC due diligence/corporate security coordination, and Transfer of Value validation/reporting) to maintain inspection‑ready operations.
• Maintain accurate, complete, and accessible records across required systems and repositories (e.g., Datavision/Envision, ViSiONS, GLASSES, and Teams sites), including archiving of electronic study files and operational artifacts.
• Manage operational execution support for events and vendors (registration/logistics coordination), and administer contracts, change orders, and payment processing—troubleshooting issues with Finance/Procurement to ensure uninterrupted delivery.

Basic Qualifications

• Bachelor’s Degree in Science, Nursing, or Medical.
• 5+ years of clinical study support experience in a clinical development organization.
• Experience in Project Management.
• Experience working with Microsoft Office Suite.
• Experience in project management and organizational skills.
• Experience preparing and delivering written and verbal communications in a professional setting.
• Experience working with systems such as Veeva, Apollo, Cvent, GLASSES, Content Lab, ideaPoint, and iEnvision.
• Experience working for Digital and Artificial Intelligence (AI).
• Experience with budget management, contracts, and payment processing.
• Experience working cross‑functionally.

Preferred Qualifications

• Master’s Degree in Clinical Research or equivalent experience.

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ViiV is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), military service or any basis prohibited under federal, state or local law.

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