Colliers is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers, and investors on a local, national, and international basis. Services include brokerage sales and leasing (landlord and tenant representation), real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types. The UK business is headquartered in London, with over 1200 specialists throughout 16 offices across the UK and Ireland.
Job Description
Our Project & Building Consultancy team works across the whole of the UK and various projects within EMEA. They cover a large range of sectors to maximise the potential of our clients’ real estate assets and create positive environments for the end user. Our strengthened team across the UK has expertise in all areas of Commercial Project and Building Consultancy from offices in London, Manchester, Edinburgh, Bristol, Glasgow, Leeds and Birmingham. We are a fun, dynamic team offering fantastic opportunities, with involvement in a broad range of activities for interesting clients.
The Team Secretary will work as part of the admin function providing a first class administration service. They will manage a busy workload and be able to communicate effectively with key stakeholders, Surveyors and fellow Team Secretaries to ensure all work is completed on time and communicated back to the relevant teams as necessary.
Main Duties & Responsibilities
- Copy Typing – typing of standard and non‑standard correspondence including building survey reports, standard certificates, schedules of condition, schedules of dilapidation, client letters and minutes; producing drafts, checking all correspondence for errors, following QA and standard procedures, ensuring urgent work is prioritised, using mail merge and database facilities as necessary; outsourcing typing as required; formatting and checking documents.
- Invoicing – collating invoices for different projects, ensuring information is correct, assisting the Business Support Manager with the management of company report templates, answering the telephone, taking messages, managing team diaries in Outlook, emailing information to clients, contractors and suppliers, downloading and scanning photographs and external documents.
- Scanning/Printing Documents – arranging travel for teams, managing internal databases, performing ad‑hoc duties, providing support to other Team Secretaries/Business Support Manager during busy times.
Qualifications
- Secretarial experience, preferably within the property industry.
- Experience of using Salesforce would be highly advantageous.
- Good organisational and communication skills.
- Microsoft Office skills.
- Proven ability to manage demanding workloads.
- Proactive approach to work.
- Ability to be flexible and adaptable to the needs of the business.
- Knowledge of Building Surveying/Project Management/Quantity Surveying terminology (desirable).
What We Offer
- Hybrid Working: Flexibility to work from home and the office.
- Career Development: Ongoing training and development opportunities, with support to progress within the company.
- Competitive Salary & Benefits: Attractive salary package based on experience, plus performance‑related bonuses, pension, healthcare, and other benefits.
- Collaborative Environment: A dynamic and supportive team environment, where your ideas and contributions are valued.
We make reasonable adjustments in line with the Equality Act 2010. At Colliers, we empower people to perform at their best. As a Disability Confident Employer, we want every candidate to feel welcome. If anything would help you take part in our process, such as extra time or rest breaks, step‑free access, or a different interview format, please tell us in your application. You are not expected to share a diagnosis or medical history.
Colliers is proud to be an equal opportunities employer. We do not discriminate on the basis of age, disability, gender, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality and ethnic or national origins), religion or belief, sex, or sexual orientation. We also value diverse experience and neurodiversity.
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