Personal Assistant

Personal Assistant

Rates: £192.30/day PAYE (flat rate) or £261/day via umbrella

Location: London

The contract length is 3rd August 2026 to 4th Sept 2026. Hours per Week: 37.5.

Job Purpose

Provide high-level administrative, organisational, and operational support to senior leadership, enabling them to focus on strategic priorities. Manage day-to-day executive support activities, ensure the smooth running of the department, and act on behalf of the executive within agreed areas of responsibility.

Key Responsibilities

• Manage complex calendars, meetings, and priorities across multiple time zones.




• Serve as the primary point of contact for the leadership team, responding to enquiries and coordinating requests.




• Arrange domestic and international travel, including flights, accommodation, visas (where applicable), and detailed itineraries.




• Process travel expenses in accordance with company policy.




• Raise purchase orders and process invoices in line with company procedures.




• Coordinate meeting logistics, including video conferencing and virtual meeting technology.




• Handle office administration, including IT and facilities requests.




• Prepare, format, and distribute presentations, reports, meeting papers, and other business documents.




• Organise internal events, leadership meetings, town halls, and team activities.




• Support departmental projects and provide administrative assistance to other team members as required.




• Exercise sound judgement when acting on behalf of the executive within delegated authority.

Skills & Experience

Essential

• Previous experience supporting senior executives or leadership teams as an Executive Assistant or Personal Assistant.




• Excellent organisational skills with the ability to manage multiple priorities and changing deadlines.




• Strong diary management experience, including coordinating across different time zones.




• Proficient in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.




• Experience using travel and expense management systems (e.g. Concur or similar).




• Experience using virtual meeting platforms such as Microsoft Teams, Zoom, Webex, or similar.




• Excellent written and verbal communication skills with exceptional attention to detail.




• Ability to handle confidential information with discretion, professionalism, and integrity.




• Strong problem-solving skills with a proactive, solutions-focused approach.




• Ability to remain calm under pressure and adapt quickly to changing priorities.

Personal Attributes

• Highly organised and detail-oriented.




• Proactive and self-motivated.




• Professional, approachable, and diplomatic.




• Flexible and adaptable.




• Reliable and punctual.




• Strong relationship builder with excellent interpersonal skills.




• Collaborative team player with a willingness to support others.




• Demonstrates sound judgement and a high level of confidentiality.

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