Facilities Administrative Assistant

Job Description

Facilities Administrative Assistant

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Our client, a prestigious UK Law Firm are seeking a new Facilities Administrative Assistant to join their team on a permanent basis, they will play a key role in supporting the day-to-day operations of the London office.

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What’s On Offer:

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• Competitive salary

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• 5 days a week in office

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• Hours 8:00 am – 6:00 pm 

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• Employee benefits inc. 25 days annual leave, medical insurance, regular team event

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Facilities Administrative Assistant– What You’ll Be Doing:

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• Respond, action, and monitor all Facilities Helpdesk enquiries (email, Teams messages & calls) and assign tasks to the relevant departments.

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• Setting up furniture and equipment configurations of all client meeting rooms and events.

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• The main contact for London staff regarding faults, failures, spills leaks etc and co-ordinate the right resources to fix and resolve issues.

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• Drafting and completion of Facilities Helpdesk email communications.

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• Daily communication with on-site M&E engineer & other sub-contractors.

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• Ordering of office supplies and Iiaising with associated suppliers.

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• Conduct daily status, cleanliness and supply checks of facilities areas and ensuring daily floor walks are completed.

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• Assist the Facilities Helpdesk and Accounts Manager with internal office moves and associated communications.

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• Processing invoices, creating PO’s and credit card expenses using the firm’s account management software.

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Facilities Administrative Assistant – What We’re Looking For:

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• Facilities experience in a law firm or professional services environment

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• Experience coordinating and preparing meeting rooms for events and functions

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• Good knowledge of Microsoft Office (Word and Excel)

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