Project Coordinator

As a Project Coordinator, you will drive innovative solutions in waste treatment delivery and work closely with Project Managers to ensure projects run smoothly from start to finish. You’ll be responsible for tracking progress, managing information flow, and coordinating activities across the project lifecycle to keep the team aligned and deliverables on time.

Responsibilities

• Collating reports for the senior leadership team and creating standardised formatting for reporting purposes (e.g., toolbox talks, driver compliance, ABCDE, service now requests, monthly programme updates and license to operate evidence packs).
• Creating detailed project notes and meeting minutes with an ADL register in a collaborative space.
• Producing reports for the Project Managers and senior leadership ahead of board/governance meetings to ensure deadlines are met.
• Monitoring project progress, budget, hours, etc., managing SAP project-related information to ensure accurate costing and time recording; tracking and managing incoming paperwork from external contractors/suppliers.
• Keeping all team members up to date with current information and paperwork such as F10’s, CPP, PCI, PIP, documentation, commissioning plans, and organising collaborative meetings with suppliers and stakeholders to upskill the wider team.
• Appointing and managing the required supply chain to deliver project-specific deliverables, including procurement and management of construction activities where needed.
• Travelling and working at various sites/locations as required, organising and preparing health and safety standdown visits.
• Organising collaborative days for the team to boost engagement and encourage out-of-the-box innovative thinking.
• Maintaining confidentiality and handling sensitive information with integrity.

Experience

• Experience of managing projects in systems (desirable).
• Experience of working on multiple projects simultaneously.
• Experience of producing data and reports.
• Experience of preparing monthly performance reports using various data and statistics, even when some is conflicting.
• Experience of working in a team environment.
• Understanding of working to standards, codes and practices.
• Experience of generating quotes and business cases.

Capabilities

• Well organised with meticulous attention to detail.
• Good communication, report writing and presentation skills.
• Forward-looking and proactive; anticipating problems and developing plans to overcome potential obstacles.
• Seeking opportunities to develop capability and performance.
• Strong personal discipline, able to operate within boundaries and parameters (design standards, H&S regulations, etc.).
• Innovative and challenging, identifying opportunities for continuous improvement.
• A strong drive to deliver.
• Good communication; able to communicate both positive and challenging messages.
• Involving others and getting their input to ensure the best outcome for Severn Trent.
• Responsible team membership; actively contributing to discussions, constructively challenging the project team and working practices to achieve a better outcome.
• Building relationships within the direct team and the wider team.

Qualifications

• Excellent level of IT skills (Excel, Word, PowerPoint).

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