Directly responsible to: Operations Manager
Overall, Role and Responsibilities
Monitoring and managing the day‑to‑day departments under their control.
Identifying areas for improvement to continually drive performance and business results.
Control of purchase orders for all glass, aluminium and major electrical, electronic and assembly parts. Authorising, signing and approving as appropriate and in accordance with the Company’s agreed sign‑off limits.
Authorisation and dispute resolution of supplier invoices.
Procurement of other company assets as required by the Directors.
Negotiating and agreeing pricing contracts for the above items and service contracts (energy and waste) which are under the control of the Purchasing Department.
Develop and manage relationships with key suppliers including site visits. Identifying new potential suppliers and performing supplier appraisal reports.
Management and control of the approved suppliers list, issuing non‑conformance notices when performance or quality falls below acceptable standards.
Analysing procurement statistics and writing reports to assist the Board of Directors to understand the state of the commercial purchasing marketplace.
Assist the team in providing quality checking of glass as requested by Production, Glass QC and/or Project Managers in accordance with the appropriate company/industry inspection criteria and standards.
Forecast levels of demand for services and products to meet the business needs. Provide early warnings regarding stock and component shortfalls due to outside influences and market forces.
Keep a constant review of stock levels to aid the above and identify obsolete and slow‑moving stock.
Perform monthly, half‑yearly and yearly stock takes of stock, reporting findings to the Finance Director.
Help set and ensure agreed management targets and objectives are met for the department whilst setting and reviewing departmental budgets and managing performance against cost.
Arrange the training of departmental members to meet business requirements. Ensure that all staff under responsibility receive the correct and adequate training to perform their tasks and that the training remains current and relevant.
Measurement of staff performance including completion of company periodic assessments.
Compose, review and improve the departmental processes and procedures to ensure that they meet the company’s needs, which will include planning and controlling change.
Ensure that staff are familiar with these processes and that they are followed accordingly for the effective running of those departments.
Work with department heads and other senior managers to motivate and get the best performance out of staff.
Assist the Operations Manager to drive the business to maximise profits by optimising processes and minimising waste.
Management of the glass database, including updating manufacturers’ lead times and issuing progress reports to the projects team.
Maintain the glass (assembly) module in the Company OMNIS database (glass configurator).
Sourcing and procurement of all outsourced bespoke steel requirements including specialist paint processes.
Ensure that the company is not exposed to undue risk or issues by taking an active part in the company’s Health and Safety activities throughout the premises and during staff visits to customer/vendor sites.
Coach and monitor other staff members, identifying their training requirements.
Any other duties as required to meet the needs/demands of the business.
This job description is only a summary of the typical functions of the job; it is not an exhaustive and comprehensive list of all job responsibilities, tasks and duties.
Equal Employment Opportunity
Glazing Vision Group is an equal opportunities employer and is committed to building a diverse and inclusive team. We are proud to maintain an Equality, Diversity, and Inclusion policy (detailed in the employee handbook) which guides our selection processes. We welcome applications from all qualified candidates, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
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