Executive Assistant to General Counsel & Governance Administrator
£60k-£70k
Hybrid 3 days in the office and two from home
Candidate Specification
An exciting opportunity for a highly organised, confident and commercially minded Executive Assistant / Governance professional to join a dynamic Legal & Company Secretariat team within a fast-paced corporate environment.
This is a high-profile, stakeholder-facing role supporting a senior executive at Executive Committee level, while playing a central role in Board and governance operations. The position offers exceptional exposure to senior leadership, Non-Executive Directors and key strategic business activities, making it ideal for someone who thrives in a fast-moving environment and enjoys working at the heart of decision-making.
The successful candidate will combine first-class organisational skills with emotional intelligence, discretion and the ability to manage multiple priorities seamlessly. They will be proactive, solutions-focused and comfortable operating in a role where no two days are the same.
The Opportunity
This role offers the chance to become a trusted partner to the General Counsel & Company Secretary while supporting critical governance and legal processes across the business. Working within a collaborative and high-performing team, the successful candidate will help ensure the smooth running of Board, Executive Committee and governance activities while contributing to a culture of excellence and continuous improvement.
This is an ideal opportunity for someone who enjoys:
- Working closely with senior executives and Board members
- Taking ownership of complex coordination and governance activities
- Operating in a fast-paced, highly professional environment
- Building strong relationships across a business
- Delivering exceptional attention to detail and service standards
- Being part of a collaborative and ambitious team
Key Responsibilities
Executive Support & Stakeholder Management
- Acting as a trusted Executive Assistant to the General Counsel & Company Secretary.
- Managing complex diaries and coordinating high-level meetings across senior stakeholders.
- Organising Board, Committee and Executive Committee meetings well in advance.
- Supporting Non-Executive Directors with meeting logistics, travel arrangements and expenses.
- Coordinating Board dinners, leadership events and major corporate meetings.
- Assisting with onboarding and induction programmes for new Board members.
Governance & Board Administration
- Preparing and coordinating Board and Committee agendas and papers.
- Managing the timely production and distribution of Board materials through governance platforms including Diligent Boardbooks.
- Supporting governance planning, actions tracking and meeting administration.
- Liaising confidently with internal teams and external advisers to ensure smooth governance processes.
- Supporting Joint Venture Boards and wider corporate governance activity.
Company Secretarial & Compliance Support
- Assisting with statutory compliance and maintenance of corporate records.
- Supporting Companies House filings and regulatory processes.
- Assisting with stock exchange announcements and related governance notifications.
- Maintaining governance registers and supporting insider list administration.
- Supporting share scheme administration and audit review processes.
- Coordinating confidential documentation and electronic signature processes.
Legal & Operational Support
- Supporting legal and compliance initiatives including attestation processes and governance registers.
- Coordinating risk review meetings and key governance deadlines.
- Preparing professional documentation, presentations and reports to a high standard.
- Providing proactive administrative support across a broad range of legal and governance activities.
Skills & Experience
The successful candidate is likely to bring:
- 3+ years’ experience in an Executive Assistant, Board Support or Company Secretarial support role.
- Experience supporting senior executives and Board-level stakeholders.
- Exposure to governance, legal or professional services environments.
- Strong organisational skills with the ability to manage competing priorities effectively.
- Exceptional attention to detail and a proactive, solutions-focused approach.
- Advanced Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint.
- Experience using governance platforms such as Diligent Boardbooks and Diligent Entities.
- Experience with DocuSign and SurveyMonkey would be advantageous.
Personal Attributes
The ideal candidate will be:
- Highly professional, confident and discreet
- Calm under pressure and able to manage sensitive information
- Collaborative and relationship-focused
- Adaptable, agile and comfortable with change
- Naturally organised with excellent follow-through
- Proactive, positive and eager to contribute
- Committed to delivering work of the highest quality
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