Office Manager – EMI Consulting Ltd
London (Full-Time, On-Site)
About EMI Consulting
EMI Consulting is a fast-growing multidisciplinary consultancy specialising in structural engineering, architectural design, building regulations, and party wall matters across residential and commercial projects throughout London and the UK.
We work on a wide variety of projects ranging from house extensions and structural alterations to complex multi-unit developments, supporting clients from early design through to construction.
We are looking for a highly organised, proactive, and hands-on Office Manager to help support the day-to-day operations of the business and keep projects, communication, and administration running efficiently.
This is not a passive administrative role. We are looking for someone who takes ownership, solves problems, stays ahead of tasks, and helps reduce operational pressure across the business.
The Role
This is a full-time, fully onsite position based in London.
You will work closely with the Director, engineers, architects, surveyors, contractors, and clients, helping coordinate the day-to-day running of a busy consultancy environment.
The role includes a mixture of:
- office management,
- administration,
- project coordination,
- invoicing follow-ups,
- scheduling,
- client communication,
- and operational support.
No two days are the same, so the ideal candidate must be adaptable, organised, and comfortable managing multiple priorities at once.
Responsibilities
- Managing the day-to-day operations of the office
- Coordinating meetings, site visits, and schedules
- Acting as a first point of contact for clients and consultants
- Supporting project coordination across multiple live jobs
- Chasing outstanding information internally and externally
- Assisting with invoicing and payment follow-ups
- Organising project folders, reports, drawings, and documentation
- Maintaining office systems and improving internal processes
- Liaising with contractors, suppliers, and external consultants
- Supporting the Director and wider technical team with operational tasks
Ideal Candidate
We are looking for someone who:
- Is highly organised and detail-oriented
- Communicates confidently and professionally
- Is proactive and able to take ownership of tasks
- Works well in a fast-paced environment
- Is comfortable handling multiple deadlines and priorities
- Can think ahead and solve problems independently
- Is reliable, adaptable, and hands-on
Experience within:
- engineering,
- construction,
- architecture,
- property,
- consultancy,
- or professional services
would be highly beneficial.
Experience with invoicing, document control, project coordination (Monday.com), QuickBooks/Xero, and Microsoft Office is preferred.
Important
- This is a fully onsite role based in London, therefore candidates must be comfortable commuting into London 5 days per week.
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