To provide a professional front-of-house service while supporting the Finance department with the accurate and timely processing of purchase ledger transactions. This role is responsible for creating a welcoming first impression for visitors, managing incoming communications, and ensuring supplier invoices and payments are processed efficiently.
RECEPTION & ADMINISTRATION:* Welcome visitors, customers, contractors and suppliers in a professional and friendly manner.* Answer, screen and direct incoming telephone calls.* Manage the reception area, ensuring it remains tidy and presentable at all times.* Handle incoming and outgoing mail, deliveries and courier services.* Maintain visitor sign-in procedures and issue visitor passes in line with company health and safety requirements.* Book meeting rooms and prepare refreshments for visitors where required.* Provide general administrative support to management and other departments.* Assist with document filing, scanning and record management.
PURCHASE LEDGER:* Process supplier invoices accurately and within agreed timescales.* Match purchase orders, delivery notes and invoices, investigating any discrepancies.* Obtain appropriate invoice authorisations.* Reconcile supplier statements and resolve account queries.* Prepare payment runs in accordance with company procedures.* Set up and maintain supplier accounts within the finance system.* Ensure purchase ledger records are accurate, complete and up to date.* Assist with month-end finance activities as required.* Liaise with suppliers and internal departments to resolve invoice and payment issues.* Undertake any other reasonable duties appropriate to the role.
PERSON SPECIFICATION:Essential* Previous experience in a receptionist, administrative or customer service role.* Experience of purchase ledger or accounts payable processes.* Excellent communication and interpersonal skills.* Strong organisational skills with the ability to prioritise workload.* High level of accuracy and attention to detail.* Competent in Microsoft Office, particularly Outlook, Word and Excel.* Ability to work independently and as part of a team.* Professional, approachable and customer-focused manner.
THE BENEFITS: Salary: Up to 29,000 33 days holiday inc stats, pension scheme, health and wellbeing initiatives, discretionary bonus
THE CONSULTANCY:Edwards & Pearce acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Edwards & Pearce is an Equal Opportunities Employer.