Business Administrator

Overview

This role plays a vital part in ensuring the smooth running of office operations while providing essential administrative, financial, and project support.

PLEASE NOTE THIS IS A FULL TIME OFFICE BASED ROLE. NOT HYBRID

Working closely with the Business Analyst and Commercial Manager, to support project finance processes, maintain accurate data across systems, and act as a central point of contact for day‑to‑day business support activities.

Office & Business Administration

• Act as the first point of contact for the office, including managing telephone calls, welcoming visitors and dealing with general enquiries to ensure the smooth running of the office.
• Coordinate multiple office services including cleaning contracts, utilities management, and supplier portals.
• Manage office facilities and supplies including ordering stationery, arranging refreshments, issue of access keys and access to Wi‑Fi for visitors.
• Support staff with non‑project enquiries such as car hire/travel bookings and expense queries where necessary.
• Manage the office credit card transactions and complete monthly reconciliations of receipts and documents.

Finance & Procurement Support

• Raise all purchase requisitions (project/non‑project) for the business using Microsoft Dynamics 365, ensuring they are approved, issued and recorded on Microsoft Dynamics 365 (Timemaster).
• Process and verify supplier invoices in D365, ensuring timely approval and receipt for payment, and that they are recorded against the relevant purchase requisition on the system (Timemaster).
• Set up new suppliers onto the system and maintain accurate supplier records.
• Manage non‑project invoicing and related financial administration as and when required.

Project & Commercial Support

• Create and maintain project records within the system (Timemaster), including adding fees, inputting programme dates, and updating resource profiles for all projects.
• Update all additional project data, including any fee changes and change control fees that need adding to the project.
• Support framework passthrough management ensuring all relevant project data and associated purchase requisitions are recorded and quarterly reconciliations of invoices are reported to the bid team/framework manager.
• Export financial and project data as required for reporting purposes.

Qualifications

• 5 GCSE’s (A‑C) including Maths and English.
• BTEC or equivalent in Business or Finance, or working towards one.

Experience

• Experience in a similar administrative or project finance support role.

Skills & Abilities

• Proficient in Microsoft Office (Excel, Word, Outlook).
• Strong organisational skills with the ability to manage multiple priorities.
• High level of accuracy and attention to detail.

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