Midlands Partnership NHS Foundation Trust
Track Administrator
The closing date is 31 May 2026
We are looking to appoint a highly motivated, enthusiastic and proactive Track Administrator to join our dynamic and friendly team based at Great Wyrley Health Centre.
You will be part of a team of administrators that receive referrals from several hospital Trusts in South West and South East Staffordshire, for patients with complex needs who require ongoing support following hospital discharge.
The role includes processing referrals, tracking patients’ progress and arranging the discharge of patients. You will liaise with hospital staff, families and members of the multi-disciplinary team.
We need an energetic and driven person who can support the team and liaise as appropriate with staff in acute and community settings to ensure safe and timely discharges. You will be able to work autonomously and as part of the team and should be able to effectively time manage and prioritise multiple tasks. You will need to possess excellent administrative, communication skills and organisational skills and have a positive and professional approach.
The service currently operates a 7 day service through the hours of 8am to 8pm. The hours worked will include weekends and Bank Holidays on a rota basis. The full‑time role consists of working 3 various days each week, 8am until 8pm, plus one weekend within a 4 week rota. Part time hours are open to negotiation.
Main duties of the job
As a Track Administrator, you will be expected to effectively provide administrative support to assist in the delivery of safe and effective patient transfer and tracking within Discharge to Assess Service (D2A).
As part of this role, you will be expected to:
- Be responsible for information flow to the local health economy and for the Track function of the patient journey.
- To prioritise to ensure effectiveness and efficiency in delivering objectives whilst working with minimal supervision.
- Demonstrate good organisational skills and excellent communication skills both in verbal and written correspondence. A confident telephone manner is essential.
- To work accurately at pace.
- Closely work with health and social care staff within the triage function and have an understanding of community Home First service.
- Have a basic knowledge of the principles of Discharge to Assess (D2A).
- Work on a rota basis to ensure the service has coverage across 7 days a week operating from 8am to 8pm with potential to be part of an on‑call rota.
- Be confident, have initiative, flexibility and capable of working under pressure to meet deadlines.
About us
Come and work with us at our award‑winning NHS Trust, leading the way for trying new and better ways of working to help improve life for our local communities.
We have around 9,000 staff who provide physical and mental healthcare, support for people with learning disabilities, and adult social care across Staffordshire, Stoke‑on‑Trent, Shropshire, and Telford & Wrekin. We also run regional and national services, including help for new parents (perinatal care), eating disorders, forensic services, sexual health, and support for people in prison with mental health, drug, or alcohol problems.
We offer great career development for both clinical and non‑clinical roles, with ongoing training and support to help you learn and grow.
We are ‘United in our Uniqueness’ and committed to creating a workplace where everyone feels welcome and can be themselves, no matter their background or identity. We want our staff to feel supported and valued, and we aim to build a team that reflects the communities we serve. Together, we can make sure every voice is heard, and every difference is respected.
Job responsibilities
This vacancy is only open at this stage to internal employees of the following organisations within the Staffordshire and Stoke‑on‑Trent Integrated Care System:
- Midlands Partnership University NHS Foundation Trust
- North Staffordshire Combined Healthcare NHS Trust
- University Hospitals of North Midlands NHS Trust, inclusive of Black Country Procurement Group and North Midlands and Cheshire Pathology Service.
- Staffordshire and Stoke‑on‑Trent Integrated Care Board.
This role is not eligible for visa sponsorship. If it is identified that you require sponsorship to undertake this role your application may be withdrawn
Before applying for this challenging and rewarding role, we encourage you to view the full job description and person specification.
Person Specification
Qualifications and Training
- GCSE English grade C or above or equivalent experience
- ICT Qualification to the competency level of ECDL/CLAIT etc.
- NVQ Level 3 in Business Administration or equivalent qualification or equivalent knowledge gained through experience
- Evidence of continuous development and acquisition of new skills and knowledge
Experience
- Experience of working within a hospital or community setting and have an understanding of Patient Flow – both admission avoidance and discharge
- Experience of working with clinical and none clinical staff and relationship management.
- Experience of using computer based information systems in an office environment.
- Ability and experience of using IT systems including Microsoft Office and have accurate and competent keyboard skills
- Experience in work planning, and prioritising
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Midlands Partnership NHS Foundation Trust
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