Company: AAB

Apply for the Facilities Co-ordinator

Location: Leeds

Job Description:

Application Deadline: 5 June 2026

Department: Facilities

Employment Type: Permanent

Location: Leeds

Key duties & responsibilities:

Facilities Operations:

Act as the first point of contact for facilities‑related queries from colleagues across all office locations
Coordinate day‑to‑day building operations, including cleaning, maintenance, waste, security, utilities, and office services
Log, track, and manage reactive maintenance requests through to completion
Liaise with external contractors and service providers to ensure works are completed on time, to specification, and within agreed service levels
Monitor facilities standards and escalate issues where required
Support local office and OSS function with ad hoc time sensitive administrative tasks ensuring key deadlines are met
Event coordination, client and internal event planning and execution in conjunction with marketing and event team

Reception & Front‑of‑House Duties (cover):

Act as first point of contact for visitors, clients, and contractors, ensuring a professional and friendly welcome
Manage reception desk and switchboard, answering and directing calls appropriately
Coordinate visitor sign‑in, badges, and compliance with security procedures
Manage meeting room bookings, room setups, and refreshments
Handle incoming and outgoing post, deliveries, and couriers
Maintain reception and meeting areas to a high presentation standard

Health, Safety & Compliance:

Support the delivery of Health & Safety requirements across the estate
Assist with conducting and maintaining risk assessments, inspections, and associated action plans
Coordinate statutory checks (e.g. fire alarms, emergency lighting, water hygiene) and maintain compliance records
Support incident reporting and investigation processes

Contractor & Supplier Management:

Raise purchase orders and process invoices in line with internal procedures
Maintain accurate records of contractors, service agreements, and renewal dates
Support procurement of facilities‑related goods and services
Ensure contractors adhere to site rules, H&S requirements, and agreed scopes of work

Estates & Data Management:

Maintain accurate facilities and estates data, including floor plans, asset registers, and office information
Support the upkeep of central document repositories (e.g. SharePoint / Teams)
Assist with reporting on facilities spend, issues, and performance

Projects & Office Changes:

Provide coordination support for office moves, refurbishments, branding works, and minor projects
Assist with onboarding new locations or teams following acquisitions
Support workspace changes, desk moves, and colleague requests

Stakeholder Engagement:

Work closely with IT, HR, Finance, and external advisors to support joined‑up delivery
Deliver a positive, responsive service to colleagues, with a strong focus on communication and follow‑through

Essential:

Previous experience in a facilities, estates, property, or operations coordination role
Strong organisational skills with the ability to manage multiple priorities
Good communication skills and a proactive, customer‑focused approach
Experience working with suppliers and contractors
Confident user of Microsoft Office (Outlook, Excel, Word, Teams)

Desirable:

Personal Attributes:

We want you to feel supported inside and outside of work. That’s why we offer a benefits package designed for your wellbeing, lifestyle, and career.

Time Off & Family Support:

Health & Wellbeing:

Private Medical Insurance (PMI) for you and the option to cover family members
Employee Assistance Programme (EAP) for 24/7 mental health and wellbeing support
Death in Service benefit

Financial Security:

Flexible & Agile Working:

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Posted: May 25th, 2026