Team Assistant

HAIL is partnering with a European growth equity firm on the search for a Receptionist / Team Assistant to join their London office. This is a varied, fast-paced role with a roughly 60–70% team assistant / 30–40% reception split, plus EA cover during holiday and absence periods.

Responsibilities:

• Front-of-house: greeting clients, managing calls, the info inbox, and meeting room logistics
• Office management: keeping the space immaculate, liaising with building management and external suppliers, and managing inventory
• Team support: maintaining team information, arranging gifts, organising the weekly team lunch and external catering
• Diary management for two senior associates
• EA cover during holidays and absences
• Supporting the Events Manager with internal and external events (approx. 3 trips per year, 1–4 days each)

Role Requirements:

• 1–2 years’ experience in a similar reception, office assistant, or team support role
• Warm, confident, and professional manner
• Strong MS Office skills (Word, Excel, Outlook, PowerPoint), plus Teams and Zoom
• Exceptional organisation and attention to detail
• Discreet and trustworthy with confidential information
• Comfortable stepping up to EA-level work when covering

Culture/Benefits:

The firm is known for having a genuinely exceptional culture. The team is friendly, kind, hardworking and really looks after its people. The office itself is beautiful, and the company goes above and beyond when it comes to perks – annual company trips to abroad destinations, annual ski trip, alongside benefits including:

• 25 days holiday
• Discretionary Bonus
• Luxury Gym Membership
• Private Health Insurance
• Competitive Pension

…