Office Manager & EA Support

Office Manager & Executive Assistant Support

Location: London (office-based, 5 days per week)

Salary: Up to £55,000 DOE + bonus and benefits

The Opportunity

We are seeking an organised and proactive Office Manager & EA Support professional to join a dynamic and fast‑paced business. This is a varied, hands‑on role combining office management, executive support, and operational involvement across the wider business.

You will play a key role in ensuring the smooth day‑to‑day running of the office while supporting senior leadership and contributing to core functions including HR, Marketing, and Operations. This position is ideal for someone who thrives on variety, takes ownership, and enjoys being at the centre of a high‑performing workplace.

Key Responsibilities

Office & Facilities Management (approx. 50%)

• Oversee the day‑to‑day running of the office, ensuring a professional, welcoming, and well‑organised environment
• Act as the first point of contact for all office‑related matters
• Manage facilities, supplies, maintenance, and supplier relationships
• Coordinate office access, security protocols, and visitor management
• Monitor and manage office‑related budgets
• Ensure health & safety compliance, including training coordination
• Maintain office systems, including attendance tracking and shared spaces

Executive Assistant Support (approx. 25%)

• Provide diary and inbox management for senior leadership
• Coordinate meetings across multiple time zones
• Manage expenses, credit cards, and monthly reconciliations
• Prepare high‑quality presentations, reports, and meeting materials
• Draft and proofread correspondence and internal communications
• Assist with travel bookings and itineraries
• Collaborate with internal stakeholders and global EA teams

Operational & Cross‑Functional Support (approx. 25%)

• Support the COO with day‑to‑day operations and project work
• Assist across HR, Marketing, and Events (e.g. onboarding, internal comms, event coordination)
• Contribute to business‑wide processes and administrative workflows
• Identify and implement improvements to systems and processes

About You

• Highly organised with excellent attention to detail
• Proactive, solutions‑oriented, and able to anticipate needs
• Confident managing multiple priorities in a fast‑paced environment
• Strong communication and interpersonal skills
• Professional, discreet, and dependable
• A “no task too small” mindset with a hands‑on approach
• Enjoys being a central point of contact and taking ownership
• Previous experience in office management, executive support, or operations

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