Band 4 MDT Co‑Ordinator
University Hospitals Birmingham NHS Foundation Trust – Respiratory team at Birmingham Chest Clinic
The closing date is 07 June 2026.
An exciting opportunity has arisen for a motivated and organised MDT Co‑Ordinator to join the Respiratory team at Birmingham Chest Clinic.
You will play a vital role in supporting the delivery of high‑quality patient care by coordinating Multidisciplinary Team (MDT) meetings, ensuring timely and accurate patient pathways, and facilitating effective communication across clinical and administrative teams.
This is a key role within the service, requiring excellent organisational skills, attention to detail, and the ability to work in a fast‑paced environment.
If you are highly organised, proactive, and passionate about supporting high‑quality patient care, we would welcome your application.
Main duties of the job
Provide comprehensive and full-range administration/Multidisciplinary (MDT) coordination for the TB service. Work in conjunction with colleagues, service users and stakeholders to provide an efficient service.
The MDT Co‑ordinator will be responsible for TB clinics, booking of appointments, appointment rescheduling, outpatients and partial booking waiting lists, liaising with patients and colleagues internally and externally.
It is essential that the post holder exercises initiative and judgement using acquired skills and knowledge, maintaining confidentiality at all times. The post holder will provide an empathic and sensitive point of contact for service users.
The post holder will be responsible for day‑to‑day training and supervision of other administrators/Co‑ordinators and clerical support workers.
About us
University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. We want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For staff with a disability, including physical disability, long‑term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.
Job responsibilities
Please note: For a detailed job description for this vacancy, please see attached Job Description.
Person Specification
Qualifications
- Good general education (e.g., GCSE English and Maths, Grade A-C, GCSE LEVEL 9-4)
- Business Administration NVQ Level 3 or equivalent experience in an Administrative environment
Experience
- Experience of dealing with the public/customer service experience
- Experience of working in a secretarial/administrative role with a proven track record of problem solving
- Good organisational skills
- Ability to use own initiative and deal with the unpredictable
- Ability to work under pressure and to multi‑task
- Ability to work to deadlines
- Experience of working in a busy environment
- Experience of working in healthcare
- Previous experience of transcribing formal minutes
- Experience of transcribing
Additional Criteria
- Plus knowledge of dealing with non‑routine issues such as problem solving for an area of work
- Good communication/customer care skills both written and verbal demonstrating sympathy and compassion
- Good organisational skills and ability to multitask
- Ability to deal professionally with enquiries from staff, patients and visitors
- Understand confidentiality and apply the principles in everyday working practice
- Ability to pay attention to detail where there are predictable interruptions to the work pattern
- Ability to deal with stressful situations and sensitive issues
- Work effectively and flexibly as part of a team to meet the needs of the services
- Confident in dealing with people at all levels
- Must be able to demonstrate an understanding of equality and diversity
- Mature open and flexible approach to work
- Demonstrates care and compassion
- Good inter‑personal and communication skills
- Good organisational skills
- Ability to travel to multiple sites
- Ability to work under pressure and deal with stressful situations
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
University Hospitals Birmingham NHS Foundation Trust
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