Gastroenterology Medical Secretary | Liverpool University Hospitals NHS Foundation Trust

Job Overview

Experienced medical secretary needed to join the Gastroenterology Team at LUHFT. The role requires a highly organised professional who can plan workload, work on own initiative and comply with strict guidelines, both independently and as part of the wider team. A key part of the job is to support consultants and speciality teams by delivering a comprehensive secretarial service.

Responsibilities

• Diary management and keeping it up to date.
• Arrange appointments, travel and accommodation for consultants and staff.
• Transcribe (audio typing) letters on behalf of the clinical team and arrange appropriate follow‑up.
• Create, reduce and cancel clinic templates on behalf of clinicians.
• Liaise with service users (patients, GPs, other trusts) via telephone and email, relay messages to clinicians and respond to queries in a timely manner.
• Manage and maintain 18‑week pathways, including tertiary referrals to external trusts, and ensure accurate recording in the PAS system.
• Check that referrals are reviewed promptly and that follow‑up appointments are arranged in conjunction with the Referral to Treat (RTT) patient pathway.
• Operate an effective bring‑forward system and filing system.
• Support consultants in non‑clinical activities such as preparing presentation documents, arranging meetings, setting and circulating agendas, and taking minutes.
• Inform appropriate personnel of consultant annual leave, study leave, and junior doctor leave where it may affect service delivery.
• Organise and maintain consultants’ admissions, cancel or add patients to waiting lists, liaise with the waiting list office, anaesthetic department and ward, and complete or amend theatre lists.
• Type dictations from audio transcription, draft discharge summaries, and maintain an effective track on inpatient referrals.
• Cover for colleagues during absences and act as a team player to support the wider team.
• Perform other general administration duties relevant to the role.

**Please note this vacancy may close early once sufficient applications have been received**

This advert closes on Wednesday 20 May 2026.

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