Role Description
The Billing Coordinator will report to the Billing Supervisor, working with the Employer of Record (EOR) and EMEA Billing teams. The main responsibilities are producing invoices for monthly and rechargeable costs, as well as processing vendor payroll invoices.
Principal Accountabilities
- Managing multiple clients across the EMEA region.
- Collaboration with multiple vendors to ensure all payrolls are captured.
- Ensure accurate and timely billing.
- Adhering to strict client invoicing requirements.
- Processing of recharge invoices whilst working closely with the Service department.
- Following up with clients to confirm invoice receipt.
- Actively chasing invoice pre‑approvals and SES.
- Ensure current banking details are stated on invoices, as per region, currency and funding.
- Ensure all invoices and backup are filed in shared drive and maintained for auditing purposes.
- Purchase order tracking and analysis.
- Resolving internal and external queries within a timely manner.
- Completing submittal logs in timely fashion and attending weekly submittal meetings with Billing Manager.
- Review new client contracts with the Billing Manager to ensure all requirements are captured.
- Building relationships internally and externally to ensure a smooth billing process.
- Work closely with both the Payroll and Credit Control departments in order to reduce DSO figures.
- Work to month‑end deadlines.
- Monthly Sales Ledger Closures.
- Produce and reconcile month‑end reports.
- Meet accuracy targets in line with KPIs.
- Joining onboarding calls and reviewing invoicing requirements.
- Ad hoc duties as and when required.
Skills, Knowledge, and Experience
The individual must be self‑motivated and comfortable working in an environment where deadlines are frequent. The person must be able to bill accurately, with a keen eye for detail and be able to prioritise workload, having to have great communication skills. This individual is likely to be well organised.
Required Skills & Knowledge
- Strong attention to detail.
- Ability to work in a challenging environment with the ability to meet deadlines and adapt to changing priorities.
- Good team player with ability to drive changes and improvements.
- Excel and Word knowledge are preferred but training will be given.
What we can offer you
- Attractive monthly base salary + competitive commission/performance bonus.
- Genuine career progression opportunities, either locally or globally.
- World‑class training programmes and development opportunities.
- Virtual Onboarding Events exclusively for new hires.
- Team driven environment, supportive culture with a focus on work‑life balance.
- Career breaks available after one year.
- Real time recognition through our employee reward platform.
- Mental Health First Aiders to signpost you to support when you need it.
- Yearly destination trips as part of our High Flyers program (Dubai, Buenos Aires, etc).
- Charity days for various important causes such as Relay for Life and Earth Day.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Diversity & Inclusion
At Airswift, we believe that diversity is critical to our success and makes us a great place to work. We are committed to building an equal opportunity workplace, the more inclusive we are – the better our work will be.
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