Facilities Assistant (Administrator)

Grove House, St Albans, AL3 5QX. £25,446 per annum. Permanent, Full Time (37.5 hours per week). Includes reimbursement of work‑related mileage expenses.

Closing date: Tuesday 17 February 2026 at 12 noon. Interview date: TBC.

We are looking for an organised, proactive administrator who supports our Facilities team to keep our hospice sites safe, welcoming and running smoothly for patients, families, volunteers and staff.

Responsibilities

• Providing day‑to‑day administrative support to the Facilities team and helping maintain safe, well‑managed premises.
• Keeping facilities documentation organised, including health & safety records, servicing certificates and compliance paperwork.
• Scheduling and coordinating contractor and service provider visits across multiple sites.
• Carrying out building checks and supporting risk assessments and general compliance activity.
• Managing stock, consumables and raising purchase orders.
• Supporting and coordinating volunteers in reception, gardening and other facilities activities.
• Assisting with room bookings, access cards, parking permits and general facilities enquiries.
• Occasionally supervising contractors and assisting with small projects.
• Providing flexible cover for reception, housekeeping and other tasks when needed.

Qualifications

• Right to work in the UK and no sponsorship required.
• Manual handling and/or heavy lifting as required.
• Full, current valid UK driving licence.
• Access to a vehicle that can be used for work purposes.
• Car insurance, including business cover.

We reserve the right to close this vacancy early if sufficient applications are received. All applications are anonymised until an interview is confirmed.

If you are disabled and satisfactorily meet the job specification, we will invite you to interview.

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