How you’ll make a difference
As a Portfolio Administrator and Support Officer, you will play a key role working in our Transformation and Efficiency Team and the wider Portfolio Management Office.
If you are highly organised, analytical and motivated, this is an excellent opportunity for you to work at the heart of programme and project activity, providing highquality administrative and analytical support and helping to ensure effective governance and delivery across a diverse portfolio of work.
What you will be doing
- As the main point of contact for the Portfolio Management Office, you will provide highquality advice and guidance to colleagues,responding to and resolving queriesand ensuring outcomes are used to continuously improve the service.
- Processing new project requests received through the portfolio management system, you will ensure they are managed in line with agreed governance arrangements.
- Youwill providecomprehensive administrative support to theonecouncilportfolioboard, including agenda and forward planning, using Copilot transcription to capture discussions, communicating decisions and actions, and tracking outcomes to ensure completion
- Delivering an effective administrative service, you will prepare and issue documentation, ensuring returns are received,analysedand updated in line with requireddeadlines. Youwill alsocommunicatechanges and developments in policy, working practices and procedures, ensuring systems and templates are updated appropriately.
- It will be yourresponsibilityto overseeing the PMO team mailbox, takingappropriate actionto ensuretimelyresponses, and undertaking research to source, monitor, analyse and share specialist information and data.
- You will bemonitoringandmaintainingbudgets, financialinformationand resources, ensuring accounts are reconciled and variances areidentifiedand reported.
What we need from you
- It is essential that you have previous experience of working in a similar business environment, with an understanding of how programme and project management methodologies are applied.
- To be successful in this role, you will be a proactive, conscientious and highly organised individual who is comfortable working under pressure and managing competing priorities, with excellentanalyticalskills, managingworkloads effectivelytomeet deadlines.
- We require you to have strong communication and influencing skills, with the ability to build and maintain positive working relationships at all levels.
- You must have the ability to present complex information in a clear, userfriendly way and adapt your approach to support a range of different workstreams.
- It would be advantageous if you also have experience supporting project or programme work in the areas of organisational improvement, value for money initiatives, performance management, project or programme management or transformation or change initiatives.
What you need to know
Interviews wiil be held on the 15th June 2026
How a career at South Gloucestershire Council is different
- We know our team work best when they have balance in their lives, and we offer genuineflexibilityto help them achieve thatwork/life balance
- Whats special here is the strength of the team ethos, the support and the training.
- We recognise that ourdiverse teamof skilled and dedicated people make us a great place to work. We welcome applications from everyone and ensure that individuals are selected, promoted and developed on the basis of their merits and abilities.
Our teams at South Gloucestershire Council are making a real difference to the lives of people who live, work and learn here.
- We’re building and shaping communities which people are proud of.
- We’re planning for the future; building and improving the roads, railways, schools, green spaces, and houses.
- Were providing essential services across our communities to ensure they are safe and well maintained.
We’ve achieved a great deal, but we need talented and dedicated people to ensure we continue to make a difference.
Were making a difference be part of it!
To view the full job description, please click this link: Programme Officer, Transformation and Efficency job description
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