An exciting opportunity has arisen for a Band 3 Secretary to join our Cellular Pathology Department.
The closing date is 05 June 2026.
Working as part of the team, you will be expected to provide a high quality, comprehensive, and confidential secretarial service to the Department.
You will be expected to accurately input specimen details, descriptions and reports onto the Laboratory Information Management system and participate in quality assurance to maintain department standards as set out by UKAS ISO15189.
Main duties of the job
Successful applicant will join the Cellular Pathology Secretarial team and carry out all aspects of administration within the department. For full details see the responsibilities listed below, and in the attached job description.
All tasks will be completed following departmental standard operating procedures. The post holder will undergo a period of training then will work unsupervised once deemed competent.
Job responsibilities
- Use the pathology IT system (Winpath) to input and retrieve information concerning patients and specimens, maintaining at all times a high degree of accuracy.
- Produce accurately typed and formatted Cellular Pathology reports from handwritten or audio dictation, using template reports where available. These reports are confidential and may be of a sensitive nature (e.g. cancer diagnosis, fertility assessment).
- Accurately upload reports from external providers to Winpath. This may involve copy‑typing hard copies or copy‑and‑pasting electronic reports, with subsequent formatting to bring the reports in line with Cellular Pathology report templates.
- Type letters and other correspondence for Cellular Pathology medical staff.
- Print Cellular Pathology reports when necessary, for distribution via post or email.
About us
We are proud to be part of BSW Hospitals Group – a formal partnership between Great Western Hospitals NHS Foundation Trust, Royal United Hospitals Bath NHS Foundation Trust and Salisbury NHS Foundation Trust. With a combined workforce of over 17,600 colleagues and a budget of 1.6 billion, the Group is united by a common purpose to deliver the best possible care to over 1 million people. We are creating a health and care system that works with the people we care for, reducing the differences people currently face in access, experience and outcomes, improving the experience of our colleagues and tackling shared challenges like sustainability and finances. Every improvement we make across our Group will be guided by what creates the greatest benefit for our colleagues, our patients, our communities and our partners.
Person Specification
Education, Qualifications and Training
- GCSE grade C or above in English, or equivalent
- NVQ Level 3 or equivalent
- European Computer Driving Licence (ECDL)
- RSA2 or equivalent in keyboard skills
Experience
- Previous experience of working within pathology
- Previous experience of working in a hospital
- A knowledge of pathology‑specific medical terminology
- Experience in using Microsoft office packages, especially Word and Excel
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Great Western Hospitals NHS Foundation Trust
£25,760 to £27,476 a year per annum pro rata.
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